1. Project coordination

- Maintain a master list of all ongoing property projects.
- Track each project’s stage: land acquisition → approvals → design → construction → marketing → sales → handover.
- Follow up with architects, engineers, contractors, consultants and government authorities.
- Maintain project timelines and highlight delays to management.

2. Approvals & documentation

- Maintain files for title documents, EC, patta, survey records, planning permissions, building/layout approvals, etc.
- Coordinate with legal, liaison and approval consultants.
- Track applications, submissions and pending approvals.
- Maintain a renewal/expiry calendar for licences and approvals.

3. Vendor & consultant coordination

- Maintain database of contractors,



architects, structural engineers, surveyors, lawyers, brokers and other consultants.
- Obtain quotations and prepare comparison statements.
- Follow up on work orders, invoices and pending deliverables.

4. Management MIS

This should be an significant part of the role.

Prepare a weekly management report showing:

- Project-wise progress
- Budget vs actual expenditure
- Approvals pending
- Construction progress
- Receivables/payments
- Sales booked/collected
- Critical issues requiring management decision

📌 Administrative Coordinator (Chennai)
🏢 Cybele Properties
📍 Chennai