Job Description

Stores, Inventory & Dispatch Manager

Company: Pioneer Rubber Corporation (PRC)

Department: Stores & Operations

Location: Vasai

Experience: 5–10 Years

Industry: Rubber Moulding / Automotive Components / Manufacturing

Employment Type: Full-time

Reporting To: Director / Plant Head / Production Planning & Operations Manager

About the RolePioneer Rubber Corporation is looking for an experienced Stores, Inventory & Dispatch Manager to take complete ownership of material movement from moulding to final customer dispatch.

The person will be responsible for maintaining accurate WIP and finished-goods inventory, coordinating in-house and outsourced finishing, managing vendors and helpers, maintaining batch-wise traceability, coordinating inspection and packing, and ensuring all customer dispatches are completed accurately and on time.

This is a hands-on shop-floor role requiring strong follow-up, documentation, inventory control and team-management skills.

Key Responsibilities1. Material & WIP Management

- Receive molded components from production and verify part number, batch, machine, shift and quantity.
- Maintain accurate stock of molded material, material under finishing, inspection stock, packed stock and ready-for-dispatch stock.
- Ensure physical stock matches records and investigate discrepancies immediately.

2. Finishing & Outsourcing Management

- Coordinate material movement for in-house and outsourced finishing activities.
- Issue material to finishing vendors/helpers with proper documentation.
- Track material sent, material received, shortages, rejections and pending quantities.
- Follow up with vendors to ensure timely completion of work.

3. Vendor Ledger & Material Accounting





- Maintain vendor-wise material ledgers.
- Track opening balance, material issued, material received, pending quantity and balance quantity.
- Maintain complete accountability of all material lying with outside vendors.

4. In-house Helper Management

- Allocate daily work to helpers for deflashing, trimming, deburring, buffing, cleaning, counting and packing.
- Maintain person-wise records of what work was done, which part was processed and quantity completed.
- Monitor productivity and manpower utilization.

5. Inspection & Quality Coordination

- Transfer finished material to QC for inspection.
- Track accepted, rejected, rework and pending quantities.
- Ensure no material is lost between finishing, inspection and packing.

6. Packing & Finished Goods

- Coordinate packing of approved material according to customer requirements.
- Ensure correct part, quantity, batch identification, labels and packing standards.
- Maintain accurate finished-goods and ready-for-dispatch inventory.

7. Dispatch

- Coordinate complete dispatch operations from packed stock to customer shipment.
- Coordinate with Accounts, Planning and Transporters for dispatch documentation and vehicle arrangements.
- Maintain dispatch registers and ensure dispatches are completed on or before committed dates.




- Ensure zero wrong dispatches and zero quantity/documentation errors.

8. Batch Traceability

Maintain complete batch-wise traceability:

Raw Material → Mixing Batch → Compound Batch → Moulding → Production Shift → Operator → Finishing → Inspection → Packing → Dispatch → Customer

The candidate must be able to trace a dispatched component back to its manufacturing and raw-material batch.

9. Inventory Control & Reporting

- Conduct daily, weekly and monthly stock verification.
- Maintain WIP and finished-goods ageing.
- Prepare daily stock, WIP, vendor pending, packing and dispatch reports.

Maintain accurate and audit-ready documentation.

Required Skills

Stores & Inventory Management

- WIP Management
- Dispatch Management
- Vendor Management
- Batch Traceability
- Material Accounting
- FIFO
- Stock Auditing
- Solid Excel Skills
- ERP Knowledge
- Documentation & MIS
- Team/Helper Management
- Strong Follow-up & Coordination
- Problem Solving
- Attention to Detail

- Candidate Requirements
- 5–10 years of experience in Stores, Inventory or Dispatch in a manufacturing environment.
- Experience in Rubber Moulding, Automotive Components or Engineering Manufacturing will be preferred.
- Experience managing outsourced processing/finishing vendors is preferred.
- Should have experience handling WIP and finished-goods inventory.
- Should be comfortable working on the shop floor and coordinating directly with production, QC, helpers and vendors.
- Strong numerical ability and documentation skills are essential.
- Candidates who have only handled general warehouse operations without manufacturing/WIP experience may not be suitable.

📌 Dispatch Manager (Virar)
🏢 Pioneer Rubber
📍 Virar