Documentation Executive Position Overview The Documentation Executive is responsible for managing organizing and maintaining company documentation ensuring accuracy completeness filing backend coordination and compliance with internal and external standards The role requires strong administrative documentation and coordination skills with attention to detail Key Responsibilities 1 Documentation Management Prepare compile organize and maintain documentation Ensure proper version control authentication and timely updates of documents Maintain digital archives and secure physical documentation records 2 Filing Record Keeping Maintain and update all physical and digital filing systems in an organized manner Ensure documents are filed correctly alphabetically chronologically or department-wise as per system Retrieve files documents as required by departments or management Maintain registers logs and indexes for quick reference and traceability Ensure secure storage and confidentiality of sensitive files 3 Backend Administrative Work Support administrative backend tasks such as preparing checklists maintaining trackers updating spreadsheets and generating reports Assist in backend coordination for audits meetings and documentation submissions Handle internal documentation requests and ensure timely processing Maintain backend data related to compliance certifications training records and process documents 4 Coordination Communication Coordinate with internal teams to collect required data and documents Follow-up with department heads for pending documentation or approvals Provide necessary support and documents during audits inspections and compliance checks 5 Data Entry Reporting Maintain and update document trackers logs and excel sheets Create MIS reports and documentation status reports for management review Verify data accuracy before submission or circulation Skills Competencies Robust knowledge of documentation and filing systems Excellent written and verbal communication skills Proficient in MS Office Word Excel PowerPoint Strong organizational and multitasking abilities Attention to detail and accuracy Knowledge of DMS ERP or ISO documentation systems preferred Education Graduate in any discipline BBA B Com BA preferred Ms Excel Preferred Experience 1-3 years in documentation filing backend admin work or similar roles Job Type Full-time Pay 20 000 00 - 25 000 00 per month Benefits Health insurance Work Location In person