Company Description Novotel Mumbai Juhu Beach is Accor s breathtaking beachfront property located in the financial capital of India Offering an inventory of 204 guest rooms and suites along with 6 dining options serving Chinese Indian Italian and Continental cuisines Located 3 2 mi from Chhatrapati Shivaji Airport and overlooking the Arabian Sea Novotel Mumbai Juhu Beach is a beach front property Main Duties Administration Develops a public relations program for the hotel based on its marketing goals Liaises with Marketing in targeting specific markets and developing the public relations strategies to reach these markets Develops media contacts plans press conferences and other press activities Acts as hotel s liaison with media to promote good publicity and counteract bad publicity Develops and organizes promotional activities coordinates with departments concerned invites VIPs and media to promotional activities prepares and issues press releases Establishes sales leads from the study of magazines newspapers and form personal contacts coordinates sales leads with Banqueting and Sales Departments Disseminates corporate press releases to appropriate local trade and consumer media Establishes a program for sending promotional news to trade publications on a regular basis releases covering special events promotions etc Prepares promotional press releases on personalities among guests and employees of the hotel and on newsworthy events in the hotel Provides information to other departments on activities within and outside the hotel which may be useful when dealing with guests Accepts clients and media complaints requests and inquiries and coordinates handling with departments concerned Coordinates all activities with the Sales Manager Maintains positive public relations by extending personalized service to VIPs e g following up on reservations for VIPs assisting in greeting VIPs and groups upon their arrival sending welcome letter to VIP guests Coordinates guest lists and invitations for VIP receptions luncheons dinners etc Maintains clipping files pertaining to the hotel s based on daily perusal of the media and provides same to General Manager other departments other hotels corporate public relations as appropriate Maintains mailing list contact file Maintains hotel photo file Liaises with Human Resource Manager on matters affecting corporate image Develop hotel gifts and giveaways Builds profile within local market place through attendance at various events and local market place Co-ordinates hotel photography when required Monitors awareness of competitor activities and use information when developing strategies Plans and coordinates sponsorship activities To supervise the maintenance of a mailing list consisting of a record of former and existing clients of the hotel To organize regular visits by professional persons from the media and members of the trade to the hotel To present a summary of visits to the General Manager and Director of Sales marketing on a regular basis To attend all official functions as a representative of the hotel To greet all VIP guests of the hotel To ensure that stationary and printed items are standardized and conforms to the NOVOTEL standards To closely coordinate social events in the hotel To closely observe matters pertaining to PR activities of the hotel and other hotels competitors on a regular basis Customer Service Ensures the delivery of brand promise and provides exceptional service at all times to the guests Provides excellent service to internal customers in other departments as appropriate Handles all guest and internal customer complaints and inquiries in a courteous and efficient manner following through to make sure problems are resolved satisfactorily Maintains positive guest and colleague interactions with good working relationships Operational Ensuring that all operating standards comply with Company and Hotel Policies and Procedures and standards Writing and updating the Departmental Operations Manual Ensuring that all room targets are met Ensuring strategic market influx Other Duties Compete against a standard of excellence by setting high performance standards and pursuing aggressive goals Strive for constant improvements and takes responsibility for achieving business results and persevere despite obstacles Diagnose problems and thoroughly analyse information to guide decision making Evaluate and assimilate critical information when reaching conclusions and make logical competent decisions Build and maintain positive relationships with all internal customers and guests in order to exceed their needs Take action to address these needs in order to exceed their expectations Create a positive hotel image in every interaction with internal and external customers Adhere to hotel brand standards Maintain a high level of product and service knowledge in order to explain and sell services and facilities to guests Assist guests and escort them to locations within the hotel at their request Maintain knowledge of special programs and events in the hotel in order to recognize and respond to guests needs Maintain current Hotel information to be able to provide information to guests Implements Procedures which enhance the guest experience Works with superior in the preparation and management of the department s budget Duties include Assists in co-ordinating the preparation of the departmental annual budget Assists in monitoring and controlling departmental costs on an ongoing basis to ensure performance against budget Assists in the preparation of the hotel strategic plan goals program and Public Relations Departmental Budget Occupational Health and Safety Responsibilities Be aware of duty of care and adhere to occupational health and safety legislation policies and procedures Be familiar with property safety first aid and fire and emergency procedures and operate equipment safely and sensibly Initiate action to correct a hazardous situation and notify supervisors of potential dangers Log security incidents and accidents in accordance with hotel requirements