Key Responsibilities

1.

Vendor

Follow-up & Expediting

- Follow up daily with suppliers for delivery status of all open Purchase Orders.

- Expedite critical and overdue materials to meet production schedules.

- Obtain confirmed delivery dates and communicate any changes immediately.

- Escalate delayed deliveries to the Purchase Manager.

2.

Purchase Order

Monitoring

- Monitor all open POs and maintain an updated follow-up tracker.

- Ensure suppliers acknowledge Purchase Orders and delivery schedules.

- Track partial deliveries and pending quantities.

3.

Production

Support

- Coordinate with PPC, Production, Stores, and Planning regarding material availability.

- Prioritize follow-up for critical and shortage materials.

- Support smooth execution of production plans by minimizing material delays.

4.

Supplier

Coordination

- Build effective working relationships with suppliers.

- Resolve day-to-day supply issues through regular communication.

- Coordinate dispatch schedules with suppliers.

5.

Logistics

Coordination

- Coordinate with suppliers for dispatch details.





- Obtain LR/AWB/Courier details and expected delivery dates.

- Track shipments until receipt at the plant.

6. Reporting & MIS

- Prepare daily and weekly delivery follow-up reports.

- Maintain supplier commitment records.

- Update ERP/SAP with delivery commitments where applicable.

- Generate shortage and pending PO reports.

7. Risk Identification

- Identify potential delivery risks well in advance.

- Inform the Purchase team about supply constraints.

- Support in arranging alternate sources or expedited deliveries.

8. Documentation

- Maintain communication records with suppliers.

- Ensure all delivery commitments are documented.

- Assist in maintaining supplier performance records.

Required Skills

- Good communication and negotiation skills.

- Solid follow-up and coordination abilities.

- Knowledge of Purchase Orders and supplier management.

- Basic understanding of ERP/SAP (preferred).

- Proficiency in Microsoft Excel and email communication.

- Ability to work under pressure and manage priorities.

📌 Walk-in || Procurement Coordinator (Mumbai)
🏢 Metal Power Private
📍 Mumbai