Will be responsible for overseeing and managing all administrative functions of the factory This includes ensuring statutory compliance labor law adherence facility and asset management security transportation and coordination with government bodies The role requires a solid understanding of factory operations legal and regulatory frameworks and effective people management skills Key Responsibilities General Administration Ensure smooth day-to-day administrative operations of the factory premises Manage infrastructure including office buildings factory facilities and utilities Oversee housekeeping canteen pest control and sanitation to ensure hygiene and safety standards Supervise transport arrangements for employees and goods if applicable Monitor and control administrative budgets expenses and procurement of supplies and services Statutory Compliance Legal Ensure compliance with Factories Act Shops and Establishment Act Contract Labor Regulation and Abolition Act ESIC PF Gratuity Act and other relevant laws Liaise with statutory and government bodies such as Factory Inspectorate Labor Office Pollution Control Board etc Maintain all statutory records licenses and timely renewals Handle inspections audits and correspondence with legal and regulatory authorities Security Safety Supervise and coordinate with third-party security agencies for perimeter security visitor management and asset safety Implement emergency response systems evacuation procedures and access control protocols Support the EHS Environment Health Safety team with administrative aspects of compliance and reporting Labor Contract Workforce Management Administer all contract labor processes in line with legal requirements Coordinate with contractors and vendors for manpower supply and service agreements Maintain up-to-date records of attendance working hours and wages of contract workers Address grievances disputes and disciplinary issues in coordination with HR and labor officers Liaison Coordination Serve as the key contact person for all factory-related administrative communication with local authorities Establish good rapport with local community leaders government officials and law enforcement Facilitate government approvals and permits for projects expansions and other initiatives Facility Management Asset Maintenance Oversee maintenance and upkeep of office equipment factory buildings common areas electricals and utilities Coordinate repairs AMC contracts and vendor management Ensure fire safety equipment DG sets HVAC and other critical infrastructure are regularly serviced and operational Desired Candidate Profile Minimum 10 years experience in administrative management preferably in a factory or manufacturing setup Strong working knowledge of statutory compliances factory laws labor laws and government procedures Excellent communication negotiation and interpersonal skills Proven leadership and team management abilities Sound judgment and decision-making skills with a proactive problem-solving approach Proficient in MS Office and administrative tools Primary Responsibilities To protect the property material etc with effective control on security Government compliance to run the business i e several required licenses from different government body Responsible for effective functioning coordination and management of tasks done by the administrative department Control and knowledge of the Housekeeping Fire safety Security etc Responsible for immediate action to maintain the complete office functioning ensuring optimal output - getting all the repairs done buying new furniture or equipment s as per requirement with approval from the CFA To supervise and direct all daily operations of administrative staff And also monitor the casual contract labour working To document and maintain office inventory To keep a check on utilization of stationery and office supplies in order to avoid any misuse To ensure effective housekeeping and upkeep of both the offices Premises To ensure adequate maintenance of office space infrastructure factory and all the office property - getting regular housekeeping pest control and climate control done ensuring environmental balance To maintain the database of vendors and service providers in the concerned office area and interacting with them for regular services supplies To maintain database of various service providers - hotels lodges caterers restaurants travel agents etc To overview the maintenance of records of all inward and outward mails ensuring prompt and correct communication To ensure that all the administration related complaints are addressed and resolved in timely manner To ensure an arrangement for clients visits and other meetings including lodging boarding and travel To ensure proper co-ordination with regards to arrangement of vehicles for clients visitors To manage daily transport for the office staff and handling all transport related issues with regards to any problems faced by the employees To coordinate for guest house bookings provisions for accommodation of new joiners Making all the arrangements for new joiners - ID cards swipe cards maintaining attendance To ensure that the complaints regarding phone generator back up computers operation are addressed on emergency basis To supervise and ensure that the maintenance required for telephone extensions EPBX are done promptly and in timely manner To have a hold of local skilled workers like meson plumber Electrician etc to carryout regular factory maintenance To liaison with government police local government authorities for licensing for Electricity Telephone IT BMC VVMC etc To supervise all construction repair renovation work of Fixed Assets To supervise maintenance of attendance leave record of all the staff members at office To address any emergency from time to time To report into the L1 L2 Manager on monthly basis To undertake any other work assigned by the seniors and Directors Maintain fuel accounts Ensure water availability for all functions Rounds of factory office premises as advised to ensure proper security Ensure all employees follow the uniform code and report any findings to hod Ensure that the drivers are available for operating vehicles as needed All statutory payments to be done on time and accounts maintained Job Location Vasai Mumbai Education Any Graduate with MBA from Reputed Institute Experience 10 to 12 yrs

📌 Administration Sr Manager (Maharashtra)
🏢 Shifastar Technologies
📍 Maharashtra