What your role will entail Student Admission Logistics to be arranged for lottery process - boxes venue seating arrangement mike etc Need based help can be provided to Social Worker to ensure post-admission documentation is retained eg Recommendation letters if any to be attached to admission form of respective students for future reference But the ownership lies with Social Worker Student Attendance Input daily attendance a NetSuite b BMC PMC PCMC register c Saral-online d App entry Ensure student drop-out records are accurately and promptly maintained on NetSuite Student Records School Administrator has to maintain- Student Files with photocopies of all the documents Update NetSuite students master record with details of returning students grade promotion shuffling between divisions change in address name etc and create records for recent students a Date of Birth b Full Name c Aadhaar Card Number etc U-DISE - school related information student numbers teacher count SARAL - update a Student Portfolio b School Portfolio Shaala Siddhi Form Update student details in General Register - student count as on 30 th Sep is considered as final Direct beneficiary transfer DBT where ever applicable - Bank account details child s account or joint account photocopy of bank passbook is collected from students at the time of admission The ownership of collecting document will remain with SW and data entry part with SA Receivables from Government To receive 27 items from Government office To maintain details of items received in an opening register check and verify same with challans and handover items to Social Worker for distribution no of units received should be as per exact number of students Reconcile balance items with details in opening register Mid-Day Meal MDM To maintain MDM challans records To input MDM daily stock on-line upload on MDM App To tally billing reports and submit at government office Note Procurement and distribution of biscuits on 15 th Aug 26 th Jan from BMC PMC PCMC needs to be handled Sarva Shiksha Abhiyan SSA Funds Track SSA circulars Maintain records of funds received Maintain SSA audit reports Provide details through Shaala Vikas Arakhada Form under SSA a Student details b School Details Material Assets received from Government To receive educational material assets from BMC PMC PCMC distribute the same and maintain records Meetings at Government offices School Administrator and Social Worker needs to attend meetings besides School Leader or Teacher Training Meetings at Government offices on an alternate basis Meetings pertaining to data should be attended by School Admin and meeting pertaining to children like scholarship etc should be attended by Social Worker Government Relations To build relationship with all the government officials agencies Managing Assessments Akanksha and External Arrange printing of Akanksha assessment papers Collect question papers for all students from government office i e Satra Pariksha saha mai pariksha - End of term 1 2 provide number of students subjects and medium of language through WA to government officials Upload scores on Saral Continuous Comprehensive Evaluation - a Obtain forms from government office 2 Distribute to teachers 3 Teachers to add student inputs 4 Forms to be submitted to government office by School Leader Junior School Leader Attendance Records To maintain muster for all staff teachers TFIs Helpers School Attendants contractual staff teachers volunteers To ensure all attendance records are accurately transferred on to the leave tracker to be shared with the HR Dept by 22 nd of every month for payroll purpose with scanned copies of helper muster to be uploaded for salary disbursement through vendor To ensure that employees who go on long leave sabbatical leave medical break maternity leave submit relevant leave application medical certificate or documents are approved by School Leader and then sent to the HR Department for further formalities To input parent meeting attendance in NetSuite Scholarship Scholarship - online forms from BMC PMC PCMC - to be filled for 5 th and 8 th grade students yearly Scholarship - minority group online forms from BMC PMC PCMC to be filled with student data yearly Inspection To prepare for PMC PCMC inspections that happen twice a year where all the relevant data is checked by government officials Infrastructure and Resource Maintenance To ensure school infrastructure maintenance which includes smooth supply of electricity water seating arrangement in classrooms staff room cleanliness To ensure all infra-structure related issues eg Repair of fans tubelights plumbing water leakage water storage tanks and maintenance of other fixtures in school is attended promptly All electronic equipments in school are in working order at all times To ensure teachers are provided with requisite resources based on a well-planned inventory management system thus enabling teachers to conduct their classes smoothly To ensure that the Science Laboratory is equipped with all the material required for science related sessions or practicals To ensure Computer Laboratory is equipped with all the material resources hardware software required for computer related sessions or practicals To ensure maintenance of equipment s resources in science laboratory computer room staff room or any other room in the premises To ensure that school premises and classrooms are unlocked on entry and locked on exit from school on a daily basis All infrastructure related issues should be informed at government office both through verbal and written communication with regards to building water supply electricity supply civil work plumbing gardening related issues and regular follow-ups should be done for attending to these issues Inventory and Purchase Management To maintain register giving details of material purchased material consumed and balance material including stock of benches fans tube lights cleaning material pantry items etc Plan material procurement based on inventory already available and new requirement eg Stationery office equipment resources required for science computer laboratory etc Ensure all protocols set by the Purchase Department are followed while procuring material for school Accounting and bill settlement Prepare yearly and monthly budget along with School Leader Manage school expenses based on approved budget and quotations Maintain daily weekly monthly expense statement of purchases Submit expense vouchers with checked and verified bills invoices based on protocols set by the Finance Department Collect petty cash voucher helpers salary and handover the same to helpers monthly Photocopy Arrange photocopies requested by teachers on time and maintain a tracking system with expenses and bills Arrange photocopies of question and answer sheets for all grades during assessment time Ensure timely maintenance of Xerox machine in case the school has one toner servicing number of copies photocopied during the month etc Field Trips Participate in planning of field trips Arrange transportation meals for students and employees participating in field trips Event Management Participate in planning school events and execute administrative logistics related activities for the event Arrange for resources required for the event to ensure smooth functioning of the event Make arrangements for 15 th August 26 th January 1 st May Student Certificates and Report Cards Prepare bonafide school leaving certificates for students Arrange to print report cards filling in information about students to be done by teachers What you need for this Position Graduate from any stream Computer literacy is a must Good knowledge of Microsoft office and Google suite tools Candidates having relevant administration operations experience in a school set-up are preferred but administration experience from a different sector may also be considered Minimum 2 years experience is a must Strong administration operations knowledge and expertise in multi-tasking Adaptability and patience while handling tasks pertaining to government liaisoning Patience and capacity to solve problems find solutions Job Types Full-time Permanent Pay 29 000 00 - 31 000 00 per month Benefits Health insurance Leave encashment Provident Fund Work Location In person

📌 School Administrator (Maharashtra)
🏢 The Akanksha Foundation
📍 Maharashtra