– US Accounts Payable Executive

Job Title: Accounts Payable Executive / US Accounts Payable Analyst

Experience: 2–3 Years

Employment Type: Full time

Location: Mumbai

Shift: US Shift / Night Shift

Department: Finance & Accounts

Job Summary

We are looking for an experienced US Accounts Payable professional with 2–3 years of experience in Accounts Payable and Ledger Accounting . The candidate will be responsible for managing the end-to-end AP process, invoice processing, vendor reconciliations, ledger scrutiny, payment processing, and maintaining accurate financial records in accordance with US accounting practices.

Key Responsibilities

- Manage the end-to-end Accounts Payable process for US-based entities.
- Review, verify, and process vendor invoices accurately and within agreed timelines.
- Perform 3-way matching of invoices, purchase orders, and receiving documents.
- Verify invoice details, tax information, payment terms, and supporting documentation.
- Maintain and reconcile vendor accounts and AP sub-ledgers .
- Perform ledger accounting , including posting, reviewing, and reconciling journal entries.
- Conduct vendor statement reconciliation and resolve discrepancies.
- Perform General Ledger (GL) and AP ledger reconciliations .
- Identify and investigate outstanding, duplicate, or incorrect invoices.
- Process vendor payments and ensure timely settlement of approved invoices.
- Assist with month-end and year-end closing activities .
- Prepare AP aging reports and monitor outstanding invoices.
- Coordinate with vendors and internal teams to resolve payment and invoice-related queries.
- Maintain proper documentation and records for audit and compliance purposes .
- Support accruals, prepaid expenses,



and other accounting adjustments as required.
- Ensure transactions are recorded in accordance with applicable US GAAP/accounting practices and company policies .
- Assist in preparing financial reports and reconciliation schedules.

Required Skills & Qualifications
- Bachelor's degree in Commerce, Accounting, Finance, or a related field .
- 2–3 years of experience in Accounts Payable and Ledger Accounting.
- Good understanding of US Accounts Payable processes .
- Strong knowledge of General Ledger, vendor reconciliation, invoice processing, and payment processing .
- Experience with 3-way matching and AP aging .
- Good understanding of accounting principles and journal entries.
- Experience working with ERP/accounting software such as SAP, Oracle, NetSuite, QuickBooks, or similar systems.
- Strong proficiency in MS Excel , including VLOOKUP/XLOOKUP, Pivot Tables, filters, and basic formulas.
- Good analytical and reconciliation skills.
- Strong attention to detail and accuracy.
- Good written and verbal communication skills.
- Willingness to work in US/night shifts .

Preferred Skills
- Experience working with US-based clients/entities .
- Knowledge of US GAAP .
- Experience handling high-volume invoice processing.
- Exposure to month-end closing and audit support .
- Knowledge of AP automation tools and workflow systems.
- Prior experience in an US accounting/BPO/KPO environment will be an advantage.

Key Performance Indicators (KPIs)
- Invoice processing accuracy
- Invoice turnaround time
- Vendor reconciliation accuracy
- AP aging and outstanding invoice management
- Timely completion of month-end activities
- Reduction in duplicate/incorrect payments
- Compliance with accounting and company policies

📌 US Accounts Payable (Mumbai)
🏢 Pyxidia Techlab
📍 Mumbai