Khaitan Legal Associates

Firm Description: Khaitan Legal Associates is a full service independent Indian law firm. We are committed to partnering with our clients in growing their business and creating solutions for them. We undertake a broad spectrum of legal and secretarial work including mergers and acquisitions, private equity and venture capital investments, corporate consulting and advisory services, and commercial contract negotiation.

Designation: Travel Desk Executive

Function: Travel Planning: Coordination and Management

Reporting to: Chief Operating Officer

Location: Mumbai, India

Education: Any Graduate Degree (experience in Travel and Tourism would be preferred)

Employment Type: Full-Time

Experience: 2-5 Years

Role Overview:

The Travel Desk Executive is responsible for coordinating and managing all domestic and international travel arrangements for employees, clients, and management. The role involves booking flights, hotels, ground transportation, managing travel itineraries, maintaining travel records, ensuring compliance with travel policies, and providing support for travel-related queries and emergencies.

The role requires ownership, consistency, and robust coordination across finance and client-facing teams.

Key Responsibilities:

1. Travel Planning & Coordination

· Manage domestic and international travel bookings including flights, hotels, visas, and transportation.

· Coordinate travel schedules based on business requirements and employee preferences.

· Prepare and share detailed travel itineraries with travellers.





· Manage last-minute travel requests and itinerary changes efficiently.

2. Vendor Management

· Liaise with travel agencies, airlines, hotels, and transportation vendors.

· Negotiate competitive rates and ensure cost-effective travel solutions.

· Maintain relationships with preferred travel partners.

3. Travel Policy Compliance

· Ensure all travel bookings comply with company travel policies and budgets.

· Guide employees on travel procedures and policy requirements.

· Monitor exceptions and obtain necessary approvals.

4. Documentation & Administration

· Maintain accurate travel records, invoices, and booking confirmations.

· Process travel-related reimbursements and coordinate with the Finance team.

· Track travel expenses and prepare periodic reports.

1. Visa & Documentation Support

· Coordinate visa applications, passport renewals, travel insurance, and related documentation. · Stay updated on travel regulations, visa requirements, and airline policies.

6. Employee Support

· Act as the first point of contact for travel-related queries.

· Provide assistance during travel disruptions, cancellations, delays, or emergencies.

· Ensure a smooth travel experience for employees and guests.

7. Reporting & Analysis

· Generate monthly travel expenditure reports.

· Analyze travel patterns and recommend cost optimization measures.

· Maintain MIS and travel dashboards.

Pay: ₹10,726.82 - ₹30,845.90 per month

Work Location: In person

📌 Travel Desk Executive (Nariman Point)
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