: Systems Officer

Function: IT (Systems)

Overall Job Objective: Implement and maintain IDS-based Total Order Management (TOM) processes for the effective and productive execution of distributor strategies, supporting sales volume, RPS distribution/merchandising, and pricing execution.

Requirements

- Education: Graduate or Diploma in Computers (with practical software and hardware knowledge).
- Experience: Relevant background in Van Balancing and Accounts Receivable (AR) maintenance.
- Languages: English and local language.
- Key Criteria: Solid thinking and problem-solving skills; willingness to work in shift schedules.

Key Performance Indicators & Responsibilities

Overall Key Success Measures:

- Percentage of orders shipped on time
- Overall billing accuracy

Key Responsibility MatrixResponsibility AreaKey Tasks & DeliverablesSuccess Measures1. Database Maintenance Master Database: Maintain Item, Price, and Customer Masters.

Transaction Database: Process transaction files step-by-step.

Housekeeping: Perform posting, backups, and historical data archiving.

- 100% accurate and updated entries in Item, Price, and Customer Masters.
- 100% compliance with step-by-step transaction file maintenance procedures.
- 100% accuracy, completeness, and timeliness of IDS-generated data/reports.
- 100% compliance with posting and backup procedures.
- Historical transactions maintained per retention guidelines.

2.



Purchase Order GenerationGenerate P&G; purchase orders using the suggested PO module in IDS and update the Van Load Guide.

- 100% of MAS/OSDO orders entered by 17:30 hrs daily.
- Suggested PO module and Van Load Guides actively updated and utilized.

3. Total Order ManagementManage invoicing, credit memos, and transaction accuracy for MAS/OSDO. 100% accuracy across all orders, invoices, and credit memos.4. Accounts ReceivableProcess and record MAS/OSDO remittances. 100% accurate and updated entries for MAS & OSDO remittances.5. Decision Support & Information UsagePost transactions to customized P&G; reports, generate operational data, and submit OPI files to P&G.;

- 100% of transactions posted into P&G; customized reports.
- 100% accuracy in generated reports.
- On-time submission of OPI data to P&G.;

6. IT Infrastructure MaintenanceMaintain operational readiness of PCs, printers, peripherals, and consumables.

- Zero downtime for workstations and printers.
- 100% availability of printer stationery, cartridges, and USB drives.

7. Daily Maintenance ActivitiesExecute core daily IT maintenance tasks. Posting, backups, and virus scans executed daily without fail. Pay: ₹10,000.00 - ₹13,000.00 per month

Benefits

- Health insurance
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 System Officer (Motihari)
🏢 Kalawati Enterprises
📍 Motihari