Key Responsibilities

- Job Management: Maintain job openings and ensure accurate data entry in the freight management system for all shipments.
- SI Filing: File Shipping Instructions (SI) on carriers' or co-loaders' web portals or via Inttra, adhering to the required timelines.
- Income & Expense Entry: Enter provisioned income and expense data from the Customer Service (CS) team into the system on the day of container stuffing or by the next day, without exception.
- Shipment Milestone Updates: Ensure all shipment milestones are accurately updated in the system, reflecting the latest status.
- Draft HBL Preparation: Prepare draft House Bill of Lading (HBL) and follow up for approval with shippers and overseas agents in a timely manner.
- MBL & Invoice Follow-up: Monitor the progress of Master Bill of Lading (MBL) drafts and invoices to avoid delays.
- Final Income & Expense Booking: Finalize income and expense bookings in the system and adjust provisional entries as needed to reflect actual costs.
- Vendor Payment Processing: Manage the payment process for carrier and vendor bills, ensuring timely and accurate settlements.
- Customer Invoicing: Issue invoices to customers promptly and follow up on payments to ensure timely collection.
- Document Release:



Oversee the release of HBL/MBL and ensure all necessary documentation is processed and distributed efficiently.
- Courier Management: Arrange couriers for original documents when required, and share tracking details with the shipper or overseas agents as applicable.
- Pre-Alert Dispatch: Send pre-alert notifications to relevant stakeholders, ensuring all parties are informed of shipment progress.
- E-Documentation: Ensure that all shipment-related documents are digitized and uploaded to the system for efficient record-keeping.
- Regulatory Filings: Handle AMS/ISF/E-Manifest filings for US and Canada-bound shipments, ensuring compliance with regulations.

Qualifications & Experience:

- Educational Background: Bachelor's degree
- Experience: 3-5 years of experience in ocean freight documentation, ideally within the freight forwarding or logistics industry.
- Knowledge: Solid understanding of international shipping documentation, including HBL, MBL, and regulatory filings like AMS/ISF for US/Canada shipments.
- Technical Skills: Proficiency in using CW1 will be added advantage
- Communication Skills: Excellent communication and coordination abilities, with experience liaising with shippers, overseas agents, and vendors.

📌 Sr. Executive – Documentation & Operations (Ocean Freight)_Ahmd, Chennai (Ahmedabad)
🏢 Resource Management Group Plus Private
📍 Ahmedabad