Job Title

Executive & Sr. Executive - Sales Billing

Functional Area:

F & A

Position Reports to:

Manager

/ Role:

Job Role The Sales Billing Executive will be responsible for accurate and timely preparation of GST-compliant invoices, e-invoicing documentation, and coordination with dispatch and customers to ensure error-free billing operations. The role requires strong knowledge of taxation, ERP systems, and reconciliation processes.

1. Invoice Generation

· Prepare and issue GST-compliant tax invoices based on Proforma Invoices, Purchase Orders (POs), and Delivery Challans.

· Ensure invoices are generated accurately and within defined timelines.

2. Documentation & Compliance

· Prepare and generate E-Invoices as per statutory requirements.

· Prepare supporting documents including Packing Lists, E-Way Bills, and Gate Passes.

· Ensure all dispatch documentation is complete and compliant with GST regulations.

3. Order Verification & Dispatch Coordination

· Cross-check physical dispatch quantities against system-generated orders.

· Coordinate with the dispatch/warehouse team to ensure zero quantity discrepancies.

· Maintain proper reconciliation between system records and actual dispatch.

4. Tax & Commercial Accuracy

· Ensure correct application of GST rates, discounts, freight charges, and other commercial terms as per SKU and customer contract.





· Maintain accuracy in HSN codes and tax classifications.

5. Customer Coordination

· Resolve billing disputes and clarify pricing discrepancies with customers.

· Coordinate internally for approval and issuance of Credit Notes / Debit Notes when required.

· Maintain professional communication to ensure smooth order-to-cash flow.

6. ERP & Data Management

· Maintain clean and accurate data entry in ERP systems (e.g., SAP, Tally).

· Ensure proper documentation and record keeping for audit purposes.

· Prepare periodic billing MIS reports as required.

Desired Competencies

Technical Skills & Competencies:

· Proficiency in MS Excel (VLOOKUP, Pivot Tables – mandatory).

· Hands-on experience with ERP systems (SAP / Tally preferred).

· Strong understanding of GST invoicing, E-Way Bill, and E-Invoice procedures.

Behavioral Competencies:

· High level of accuracy and attention to detail.

· Positive coordination and communication skills.

· Ability to handle pressure during month-end closing.

· Strong reconciliation and analytical ability.

Edcation & Experience

Educational Qualification:

· Any Graduate

Industry Experience:

· Minimum 5-15 years of experience in Sales billing

Pay: ₹700,000.00 - ₹1,000,000.00 per year

Benefits

- Leave encashment
- Paid sick time
- Provident Fund

Work Location: In person

📌 Sr. Executive Accounts - Sales Billing (Ahmedabad)
🏢 Narmada Bio- Chem
📍 Ahmedabad