Job Description

The Project Administrator will provide administrative support to projects and tendering, divisional coordination work including training, meeting and travel arrangements, documentation and using time management skills to support project team and help the team to stay on track.

Responsibilities

Project Support & Tendering

Support the tender submission process across multiple projects, ensuring timely and accurate preparation of fee proposal template, compilation of tender documents for Bid Manager’s review and submission for approval
Assist Project Managers with project lifecycle activities, including coordinating project review meetings, updating and retrieving documents/files, providing supporting documents for billing, coordinating security clearance for project site visits
Manage and maintain effective project and department electronic filing systems / shared folders and access control matrix in compliance with ISO requirements
Serve as administrator to create teams channel including adding and removeing users




Assist Project Managers to prepare client email correspondence
Support divisional financial reporting including projection, headcount update, and monthly project update submission
Assist in all BD coordination and preparation of proposal /tender specification and submission/ presentation material/ raise purchase order
Assist in maintaining and tracking all clientele records, and BD resources

Division Support

Organise project/division meeting, prepare agenda, presentation, and circulate minute
Maintain divisional reporting such as organizational chart, PRR, and project-related documentation
Support QP/PE administration including letter, certification renewal, and regulatory submission
Manage timesheet submission and monitoring approval
Manage electronic filing systems and access control in compliance with ISO standards and oversee Teams channel setup and user management

Training Support

Prepare monthly training hour report
Coordinate,

📌 Project Administrator (Noida)
🏢 WSP in India
📍 Noida