Secretary/ Executive Assistant to the Managing (MD)

Position Summary

We are seeking a highly proactive, organized, and dependable Executive Assistant to provide comprehensive support to the Managing Director. This is not a conventional EA role. We are looking for an individual with exceptional ownership, anticipation, and execution skills—someone who can proactively manage priorities, ensure timely follow-ups, and keep the MD's professional and personal commitments running seamlessly.

Experience

- 3–5 years of experience as an Executive Assistant, Personal Assistant, or Secretary to a Managing Director, CEO, or senior executive.
- Demonstrated experience in handling confidential information and supporting senior leadership.
- Stable employment history with long-term tenures preferred.

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Educational Qualification

- Graduate in any discipline.
- Diploma or certification in Secretarial Practice, Executive Assistance, or Business Administration will be an added advantage.

. Key Skills & Competencies

- Outstanding follow-up skills with the ability to track, monitor, and ensure timely completion of tasks. (This is the most critical requirement.)
- Excellent planning, coordination, and organizational abilities.
- Strong proficiency in MS Office, particularly Microsoft Excel and Word.
- Excellent written and spoken English.
- Shorthand or fast note-taking skills will be an advantage.
- High level of integrity, honesty, and confidentiality.




- Ability to prioritize multiple assignments and work under pressure.
- Strong interpersonal and communication skills.
- Self-motivated, detail-oriented, and capable of working with minimal supervision.

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Key Responsibilities

- Manage the MD's calendar, appointments, meetings, and travel arrangements.
- Ensure timely follow-up on internal and external commitments until closure.
- Coordinate with departments, clients, vendors, and other stakeholders on behalf of the MD.
- Prepare reports, presentations, correspondence, and meeting minutes.
- Maintain confidential records and documents.
- Screen calls, emails, and visitors while prioritizing key matters.
- Assist the MD with administrative and personal assignments as required.
- Monitor deadlines and ensure all action items are completed within agreed timelines.

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Preferred Candidate Profile

- Resides within approximately 45 minutes of the office to ensure availability and punctuality.
- Flexible working attitude with the willingness to handle urgent assignments beyond routine responsibilities.
- Highly dependable, trustworthy, and committed to supporting the MD's priorities.
- Qualified, mature, and capable of representing the office with discretion.

Compensation

- Salary: Rs. 20,000 – Rs. 40,000 per month (depending on experience and suitability).

Pay: ₹20,000.00 - ₹40,000.00 per month

Work Location: In person

📌 Secretary (Bopal)
🏢 ThinkResource Infosolutions
📍 Bopal