Role & responsibilities

School Administration

- Manage the daily administrative operations of the school, ensuring smooth functioning of all non-academic services.
- Develop and implement administrative policies, procedures, and Standard Operating Procedures (SOPs).
- Coordinate with school leadership to ensure operational excellence.
- Maintain administrative records, documentation, and reports.

Facilities Management

- Oversee the maintenance of school buildings, classrooms, laboratories, libraries, sports facilities, auditoriums, and common areas.
- Ensure all infrastructure is secure, functional, and maintained to high standards.
- Coordinate preventive and corrective maintenance activities.
- Conduct regular facility inspections and recommend improvements.
- Manage utilities such as electricity, water, DG sets, HVAC systems, lifts, plumbing, and civil maintenance.

Housekeeping & Security

- Supervise housekeeping services to maintain a clean, hygienic, and welcoming campus.
- Manage security operations, including deployment of security personnel, visitor management, and access control.
- Ensure compliance with child safeguarding and campus safety protocols.
- Conduct regular security and safety audits.

Transport Coordination

- Work closely with the Transport Manager to ensure smooth student transportation.
- Monitor transport-related issues and support parent grievance resolution.
- Coordinate transport arrangements for school events, excursions, and examinations.

Vendor & Contract Management

- Identify, evaluate, and manage service providers for housekeeping, security, maintenance, transport, landscaping, pest control, waste management,



and other facility-related services.
- Negotiate contracts and Service Level Agreements (SLAs).
- Monitor vendor performance and ensure compliance with contractual obligations.
- Process vendor invoices and ensure timely payments.

Procurement & Inventory Management

- Manage procurement of administrative supplies, furniture, equipment, and consumables.
- Ensure timely procurement while maintaining cost efficiency.
- Maintain inventory of school assets and administrative supplies.
- Conduct periodic stock verification and asset audits.

Health, Safety & Compliance

- Ensure compliance with all statutory requirements related to school operations, fire safety, building safety, environmental regulations, and local authority guidelines.
- Coordinate fire drills, evacuation exercises, and emergency preparedness programmes.
- Ensure all statutory licences, inspections, and certifications are current.
- Support implementation of child protection and safeguarding policies.

Event & Campus Operations

- Coordinate logistics for school events, examinations, annual functions, sports events, parent meetings, and VIP visits.
- Ensure all operational arrangements are completed efficiently.
- Coordinate seating, venue preparation, sound systems, housekeeping, security, and transport requirements.





Budget & Cost Management

- Prepare and manage the annual administration budget.
- Monitor operational expenses and identify opportunities for cost optimisation.
- Maintain records of maintenance costs, vendor expenses, and procurement budgets.
- Ensure efficient utilisation of school resources.

Team Leadership

- Lead and supervise the administration team, reception, office assistants, housekeeping supervisors, maintenance staff, and support personnel.
- Allocate responsibilities and monitor team performance.
- Conduct regular team meetings and performance reviews.
- Promote a culture of service excellence and accountability.

Parent & Stakeholder Support

- Address parent queries related to administrative services.
- Support admissions, finance, HR, academics, and transport teams with operational requirements.
- Coordinate with government authorities, local agencies, vendors, and emergency services when required.

Preferred candidate profile Candidates should have direct experience in school administration or educational institution operations and demonstrate expertise in:

- School administration and campus operations
- Facilities and infrastructure management
- Housekeeping, security, and maintenance oversight
- Procurement and vendor management
- Health, safety, and statutory compliance
- Event management and logistics
- Budget management and cost control
- Stakeholder coordination with parents, staff, and external agencies

Experience from international schools, premium K-12 schools, universities, or large educational institutions will be highly preferred.

📌 School Administration Manager (Coimbatore)
🏢 GEMS EDUCATION
📍 Coimbatore