Role Objective To drive disciplined execution of retail operations in the assigned region by ensuring strict financial governance, adherence to AOP, process compliance, vendor coordination, and accurate reporting across the PR-to-Invoice lifecycle.

Key Responsibilities

1. Requirement & Forecast Management

- Collect and validate retail requirements from Zones in alignment with RMM.
- Ensure scope and commercials are within the approved AOP.
- Prepare and submit accurate regional forecasts within defined timelines.
- Proactively flag over-budget or non-approved proposals.

2. PR to PO Governance

- Validate cost estimates before PR creation.
- Raise PR strictly as per the approved forecast.
- Ensure 100% RMS approval before PO issuance.
- Monitor PO release timelines and ensure timely Open PO closure.
- Enforce strict “No PO, No Activity” compliance.

3. PR to Invoice Process Control

- Manage end-to-end PR → PO → GRN → Invoice workflow.
- Ensure documentation completeness before invoice validation.
- Coordinate with the HO commercial team for timely invoice processing.
- Prevent unauthorised, duplicate, or non-compliant transactions.

4. Activity & Documentation Validation

- Verify activity completion proofs (deployment records, promoter data, production proof, etc.).
- Ensure scope, rate, and quantity compliance with PO terms.
- Maintain audit-ready documentation and tracker updates.

6. Vendor & Regional Coordination





- Act as SPOC for regional vendors.
- Coordinate printing/production updates, POSM dispatch, promoter onboarding, and system-related issues.
- Ensure timely invoice submission and vendor compliance with commercial terms.
- Address regional vendor queries effectively.

7. Reporting & Data Support

- Prepare PR, Invoice, and spend reports.
- Maintain Open PO and budget trackers.
- Support RMM with asset deployment data, promoter updates, and POSM allocation reports.
- Ensure timely and accurate reporting to HO.

Key Performance Indicators (KPIs)

- 100% RMS compliance before PO & invoice processing
- Zero unauthorised vendor execution
- No duplicate or unsupported billing
- Accurate forecast vs actual tracking
- Timely PO issuance and closure
- Clean audit compliance record

Qualification & Experience

- Graduate / Postgraduate (Commerce / Finance / Business preferred)
- 3–6 years of experience in Commercial /P2P Operations
- Strong understanding of the PR-PO-Invoice process
- Experience in budget tracking and vendor coordination
- Proficiency in Excel and reporting tools

Key Competencies

- Robust process discipline & governance mindset
- Financial acumen & attention to detail
- Stakeholder coordination & vendor management
- High ownership and accountability
- Ability to work under regional execution pressure while maintaining compliance

📌 Regional Retail Ops (Contractual) (Bengaluru)
🏢 Xiaomi India
📍 Bengaluru