Role & responsibilities

About the Role:

We're looking for a highly organised, execution-focused Project Manager to drive strategic and operational initiatives. This role sits at the intersection of project management, executive search operations, analytics, and process excellence. You'll bring structure to ambiguity, manage multiple stakeholders, and use AI and automation to improve efficiency, all with the energy and pace this role demands.

Experience in Executive Search, Talent Acquisition, Recruitment Operations, Consulting, or similar client-driven environments is preferred.

Contract: 1 year, extendable based on performance.

Location: Gurugram, hybrid.

Key Skills We're Looking For:

1. End-to-End Programme & Operations Management Lead global initiatives from planning through execution and closure, or manage large-scale operations within a service delivery environment. Strong on project coordination, scheduling, governance, reporting, and risk tracking, with the ability to juggle multiple priorities without dropping quality.

2. Global Stakeholder Management Manage and influence stakeholders across geographies. Coordinate with senior leadership, Directors, recruiters, research teams, clients, suppliers, and cross-functional partners. Solid communication and relationship management, driving alignment across time zones.

3. AI & Automation for Productivity Experience using automation and AI to improve processes and outputs, not just familiarity with the tools. Hands-on with Claude and Microsoft Copilot to automate reporting, build dashboards, generate documentation, and streamline processes. Able to spot automation opportunities, redesign workflows around them,



and critically assess AI output rather than accept it at face value.

Comfortable staying current with emerging AI tools relevant to talent operations, and able to upskill others on their use.

Required Skills & Experience:

- 5+ years in Project Management, PMO, Operations, Program Management, Talent Operations, or similar
- Proven experience managing global projects or business operations

- Strong stakeholder management across functions and seniority levels
- Strong analytical and problem-solving ability with attention to detail
- Experience with Microsoft Planner and other MS tools; Workday experience, particularly reporting, is a plus

- Able to build dashboards, SOPs, user guides, and knowledge repositories
- Experience preparing reports and presentations for leadership
- Strong written and verbal communication
- Self-starter, comfortable working independently in a fast-paced, evolving environment

Preferred candidate profile

Who You Are:

- A doer, not just a planner: fearless, ambitious, and brings people with you
- Unfazed by hierarchy, equally comfortable engaging a CEO or a coordinator to get the job done

- Resilient and focused, but adaptable when the situation calls for it
- A deep listener who applies what they hear to shape both approach and outcome
- Determined to turn ambiguity into clarity, since no one yet owns today's processes, that's your opening

- Always does the right thing, even when no one's watching

You'll be part of the Operations and Shared Services team, the backbone of the business.

Working Model:

- Hybrid: 3 days a week from Gurugram (Tues & Thurs fixed, plus one flexible day)
- Able to flex working hours as needed to operate across the India to US West Coast timezone range

📌 Project Manager (Gurugram)
🏢 TritonExec
📍 Gurugram