Key Responsibilities

- Manage the Managing Director's daily calendar, appointments, meetings, and schedules.

- Coordinate and organize internal and external meetings, including preparation of agendas and necessary documents.

- Maintain reminders and ensure timely follow-up on tasks, commitments, meetings, and action points assigned by the MD.

- Coordinate with various department heads and employees on behalf of the Managing Director and obtain regular status updates.

- Handle phone calls, emails, correspondence, letters, and other communications for the MD as required.

- Prepare and maintain reports, presentations, Excel sheets, meeting notes, and other management documents.

- Record Minutes of Meetings (MoM) and track action items until completion.

- Arrange business travel, including flight/train bookings, accommodation, transportation, and travel itineraries.

- Coordinate meetings and communication with clients, bankers, consultants, vendors, government officials, and other external stakeholders.

- Maintain confidential company and management information with the highest level of discretion.

- Organize and maintain important documents, records, agreements, correspondence, and digital files.

- Screen and prioritize appointments, calls, emails, and meeting requests.

- Assist the MD in monitoring significant deadlines and management priorities.

- Follow up with departments regarding information, reports, approvals,



payments, documentation, and other matters requiring MD's attention.

- Assist in organizing management meetings, conferences, client visits, and company events.

- Handle additional administrative and coordination responsibilities assigned by the Managing Director.

Candidate Requirements

- Graduate in any discipline; MBA or relevant postgraduate qualification will be an advantage.

- Prior experience as a Personal Assistant, Executive Assistant, Secretary, or similar role is preferred.

- Excellent verbal and written communication skills in English.

- Good knowledge of MS Office, particularly Excel, Word, PowerPoint, Outlook/Email and Calendar Management.

- Strong organizational and time-management skills.

- Excellent follow-up and coordination abilities.

- Ability to multitask and work under deadlines.

- Professional appearance and interpersonal skills.

- High degree of integrity, confidentiality, and discretion.

- Ability to communicate confidently with senior management and external stakeholders.

Preferred Skills

Executive Assistance | Calendar Management | MD Office Coordination | Meeting Coordination | Follow-ups | MIS Reporting | Minutes of Meeting | Travel Management | Business Correspondence | MS Excel | PowerPoint | Documentation | Stakeholder Coordination | Confidentiality | Administrative Support

📌 Personal Assistant To Managing Director (Chennai)
🏢 Gorantla Geosynthetics
📍 Chennai