Personal Assistant – Director's Office .

Purpose of the Role The Personal Assistant will provide comprehensive administrative and operational support to the Director's Office. The role will work in the Director’s Office to ensure efficient coordination of day-to-day administrative activities while enabling the office to focus on strategic institutional priorities

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With the increasing focus on strategic initiatives, the position is intended to strengthen the administrative capacity of the office by ensuring seamless execution of operational responsibilities and continuity in support.

Key Responsibilities

- Coordinate domestic and international travel bookings, itineraries, accommodation, and related travel logistics.
- Process travel and other official expense reimbursement claims in a timely manner.
- Manage calendars, meeting schedules, appointments, and logistical arrangements.
- Coordinate visitor management and provide administrative support for meetings and events.
- Maintain records, documentation, and correspondence related to the Director's Office.
- Liaise with internal departments and external stakeholders to facilitate smooth coordination.




- Provide administrative and operational support for institutional initiatives, events, and special projects as assigned.

Undertake any other responsibilities assigned by the Director's Office from time to time.

Eligibility Criteria

- Bachelor's degree from a recognized university. Postgraduate qualification will be an added advantage.
- Minimum 3 years of relevant administrative or executive support experience, preferably in a senior leadership office or similar environment.
- Excellent communication, interpersonal, and coordination skills.
- Strong organizational and multitasking abilities with attention to detail.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and digital collaboration tools.

Ability to maintain confidentiality and exercise discretion while handling sensitive information.

Competencies

- Planning and Organizing
- Stakeholder Coordination
- Attention to Detail
- Time Management
- Professionalism and Confidentiality
- Ability to work in a dynamic and rapid-paced environment

Employment Type: Full-time Last date to submit Applications: 11th August, 2026

📌 Personal Assistant to Director (Ahmedabad)
🏢 MICA | The School of Ideas
📍 Ahmedabad