: Lifestyle & Executive Personal Assistant

Position

Full-Time Lifestyle & Executive Personal Assistant

Location

Mumbai (with flexibility to travel occasionally)

About the Role

I am an entrepreneur managing multiple businesses while also intentionally designing a slower, more organised, and meaningful life. I am looking for a proactive, resourceful, and highly dependable Personal Assistant who can help manage my professional commitments, personal life, travel, home projects, and special initiatives.

This is not a task-taking role. I need someone who enjoys solving problems independently, anticipates needs, and keeps life running smoothly.

Executive Support

- Manage calendar, meetings, and appointments.
- Coordinate with clients, consultants, vendors, and service providers.
- Track action items and follow up until completion.
- Organise documents and maintain digital files.
- Book meetings and prepare agendas when required.

Travel Management
- Research and book flights, hotels, restaurants, and experiences.
- Create detailed travel itineraries.
- Coordinate visas, insurance, transport, and reservations.
- Find unique luxury stays and wellness experiences.
- Handle last-minute travel changes.

Lifestyle Management
- Manage household vendors and maintenance.
- Coordinate with chef, housekeeping, driver, nanny, and other service providers.
- Schedule personal appointments.
- Research products and make purchase comparisons.
- Handle gifting and special occasions.

Research & Projects
- Research schools, properties, service providers, wellness retreats, workshops, and consultants.
- Compare options and present recommendations.
- Assist with new business ideas and special projects.
- Coordinate events, workshops, or community initiatives.

Administrative Support




- Track bills, subscriptions, renewals, and important dates.
- Organise receipts and paperwork.
- Maintain checklists and operating procedures.
- Ensure deadlines are met.

Personal Productivity
- Help prioritise weekly goals.
- Remind me of commitments and follow-ups.
- Reduce decision fatigue by presenting well-researched options.
- Keep systems organised using productivity tools.

Ideal Candidate
- Exceptionally organised.
- Highly trustworthy and discreet.
- Calm under pressure.
- Detail-oriented.
- Tech-savvy.
- An excellent communicator.
- Comfortable working independently.
- Resourceful and proactive.
- Curious and enjoy learning new things.
- Someone who notices problems before they become urgent.

Preferred Skills
- Excellent written and spoken English.
- Strong research abilities.
- Proficiency with Google Workspace and Microsoft Office.
- Experience using task management tools such as Notion, Asana, or ClickUp.
- Experience coordinating travel and events.
- Ability to negotiate with vendors.

Nice to Have
- Experience supporting founders or entrepreneurs.
- Interest in wellness, luxury hospitality, design, or travel.
- Social media or presentation skills.
- Basic financial tracking and spreadsheet skills.

Success in This Role
- Build reliable systems that reduce day-to-day stress.
- Keep projects moving without constant reminders.
- Ensure travel and logistics are seamless.
- Save time through research and efficient coordination.
- Become a trusted partner who helps life and work run effortlessly.

Working Style
- Full-time.
- Based in Mumbai.
- Versatile working hours depending on priorities.
- Occasional travel may be required.

Compensation
- Competitive salary based on experience, with opportunities for growth.

📌 Personal Assistant To Director (Mumbai)
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