Role Overview

We are seeking a proactive, detail-oriented Admin Manager to serve as the operational backbone of the company This role is pivotal in ensuring the smooth functioning of day-to-day administration, vendor coordination, documentation, and internal processes — enabling our creative teams to deliver exceptional events without interruption.

The ideal candidate brings a refined sense of organisation, a mature professional disposition, and the ability to manage multiple responsibilities with grace and efficiency.

Key Responsibilities

1. Office Administration & Operations

· Oversee and manage all administrative functions of the office, ensuring seamless day-to-day operations · Maintain and improve internal systems, workflows, and standard operating procedures

· Manage scheduling, calendars, and meeting coordination for senior leadership

· Handle correspondence — emails, letters, and communication on behalf of the management team

· Ensure the office workplace is professional, well-stocked, and conducive to productivity

1. Vendor & Procurement Management

· Liaise with vendors, suppliers, and service providers to ensure timely procurement of materials and services · Maintain an updated vendor database and negotiate rates in line with budget parameters

· Process purchase orders, invoices, and coordinate with the accounts team for timely payments

1. Documentation & Compliance

· Maintain organised digital and physical records including contracts, proposals, and internal documents · Ensure company documentation is compliant with regulatory and statutory requirements

· Prepare and manage MIS reports, event trackers, and administrative dashboards

· Handle onboarding documentation and coordinate HR administrative functions

1. Team & Event Support

· Coordinate logistics for internal team meetings, client presentations,



and site visits · Support event production teams with administrative and logistical requirements

· Assist in managing freelancer and vendor agreements for specific events

· Serve as the point of contact for facility management, travel, and hospitality arrangements

1. Asset & Inventory Management

· Maintain a comprehensive asset register covering all company-owned items including laptops, equipment, event tools, and branded collateral · Track issuance, return, condition, and servicing history of laptops and electronic devices assigned to team members

· Oversee management of staff uniforms — including procurement, sizing, issuance, and upkeep — ensuring a consistent and refined brand presentation at all times

· Manage hamper and gifting inventory for client appreciation, festivals, and event-related gifting requirements

· Coordinate timely replenishment of inventory to avoid shortfalls during peak event seasons

· Conduct periodic physical audits of all assets and reconcile records with the finance team

· Ensure proper storage, labelling, and documentation of all inventory items

· Liaise with vendors for procurement of inventory items within approved budget parameters

1. Financial & Budget Administration

· Assist in preparation and tracking of departmental budgets and operational expenses · Maintain petty cash records and submit accurate expense reports

· Coordinate with accounts for billing, reimbursements, and reconciliation

Qualifications & Requirements

1. Education

· Bachelor's degree in Business Administration, Management, or a related field · Post-graduate qualification in HR, Operations, or Event Management is an added advantage
1. Experience

· 3–6 years of experience in office administration, operations, or executive assistance · Prior experience in event management, hospitality, or a creative industry is highly preferred

· Demonstrated ability to manage multiple priorities in a fast-paced environment

Pay: ₹500,000.00 - ₹600,000.00 per year

Work Location: In person

📌 Manager Administration (Mumbai)
🏢 Finder consultanting
📍 Mumbai