PROJECT MANAGER — CLIENT OPERATIONS

Full-time | Remote | U.S. Immigration Law Firm

At Calderaro Law Group, every client matter involves multiple documents, deadlines, communications, financial records, and team responsibilities. The Project Manager is responsible for keeping those moving parts coordinated and ensuring that the information relied upon by our clients and legal team remains current and accurate.

ABOUT CALDERARO LAW GROUP

Based in Miami, Florida, Calderaro Law Group is a successful U.S. immigration law firm that has supported hundreds of companies, investors, professionals, skilled workers, and families navigating complex U.S. immigration processes.

Our work affects significant decisions in our clients’ lives and businesses. The systems behind that work must therefore function consistently and reliably.

THE ROLE The Project Manager will work closely with our Case Managers, leadership, service team, and collections team. This person will monitor the progress of client matters, coordinate meetings and reporting, maintain accurate records, and address gaps before they affect the client experience.

Responsibilities include

- Monitoring assignments, deliverables, and internal deadlines across multiple client matters.
- Preparing, organizing, reviewing, and distributing client documents and reports.
- Confirming that records, reports, and account information are complete and consistent.
- Conducting regular audits of active client accounts.
- Coordinating with the service and collections teams when information requires verification or follow-up.
- Scheduling client meetings and confirming that the necessary people, documents, and information are available beforehand.
- Keeping clients informed about the status of their matters and upcoming steps.
- Identifying stalled items, conflicting information,



or process gaps and helping move them toward resolution.
- Updating internal systems so the team can rely on the information they contain.
- Helping refine workflows as the firm continues to grow.

REQUIRED QUALIFICATIONS

- Complete professional fluency in spoken and written English.
- Qualified fluency in at least one additional language. Spanish, Portuguese, or Mandarin is preferred.
- College degree required.
- Law degree preferred.
- Experience coordinating projects, documents, clients, deadlines, or operational workflows.
- Ability to work independently in a remote environment.
- Strong professional writing and communication skills.

HOW TO APPLY

Please email your application to [email protected].

Use the following subject line:

Project Manager | Your Full Name | Your Second Language

Attach your résumé as a PDF named:

LastName_FirstName_PM.pdf In the body of your email, respond to the following situation in no more than 200 words:

You begin your workday and discover the following:

- A client meeting is scheduled for 10:00 a.m., but two documents needed for the meeting have not been received.
- A client report due at noon contains a date that does not match the internal case record.
- A client has asked why a recent payment is not yet reflected in their account.
- A Case Manager needs assistance scheduling a time-sensitive meeting.
- The internal tracker for another matter has not been updated for three business days.

What would you address first, second, and third? Briefly explain what you would do and why.

At the end of your email, include your current city, time zone, and earliest available start date.

Candidates selected for the next stage will be invited to complete a short work sample based on the responsibilities of the position.

We look forward to learning how you approach the work.

📌 Legal Assistant / Project Manager - Remote (India)
🏢 Calderaro Law Group
📍 India