IP Filing & Docketing Executive (Patent Paralegal) 1–5 years of experience in Patent Filing, Patent Paralegal, Patent Docketing, or IP Operations

Location: Pune, Maharashtra ( Preferred : Work from Office – Full Time ) Optionally : Remote (India)

Company: Patent Attorney Worldwide Pvt. Ltd.

About Us

Patent Attorney Worldwide Pvt. Ltd. is a leading Intellectual Property (IP) firm assisting innovators, startups, SMEs, universities, research organizations, and multinational companies in protecting and commercializing their innovations across India and internationally.

We handle patent, trademark, design, and copyright matters in multiple jurisdictions including India, the United States, Europe, the United Kingdom, Canada, Australia, Japan, and through the PCT system.

We are looking for a highly organized, detail-oriented professional to join our Patent Operations team and manage patent filing, docketing, deadlines, and prosecution support.

Role Overview

IP Filing & Docketing Executive (Patents)- Patent Paralegal

This role is ideal for someone who enjoys precision, documentation, compliance, and deadline management.

You will be responsible for ensuring that patent applications and prosecution activities are filed accurately and on time while maintaining an organized IP docketing system for Indian and international patent matters.

The ideal candidate should be capable of independently managing filing formalities, statutory deadlines, client records, foreign associate coordination, and administrative patent prosecution activities.

Key Responsibilities

Patent Filing

- Prepare and electronically file Indian patent applications and statutory forms before the Indian Patent Office.
- Handle filing of:
- Provisional Applications
- Complete Specifications
- Convention Applications
- PCT National Phase Applications
- Divisional Applications
- Prepare filing documentation and ensure completeness before filing.
- Verify filing receipts and official acknowledgements.

Patent Prosecution Support

- Handle Requests for Examination (RFE)
- Expedited Examination requests
- FER-related documentation
- Hearing requests
- Extensions




- Assignment recording
- Working statements
- Patent renewals/annuities
- Other statutory filings

International Filing

- Coordinate PCT international applications.
- Coordinate foreign filings with overseas associates.
- Prepare filing instructions.
- Track foreign filing confirmations.
- Maintain communication with international law firms and agents.

Docketing & Deadline Management

- Maintain the firm’s patent docketing system.
- Record and update:
- Filing dates
- Publication dates
- Examination requests
- FER dates
- Hearing dates
- Grant dates
- Renewal deadlines
- PCT deadlines
- National phase deadlines
- Convention deadlines
- Generate daily, weekly, and monthly deadline reports.
- Ensure zero missed statutory deadlines.

Portfolio Management

- Maintain accurate electronic records for each patent matter.
- Organize patent documents and correspondence.
- Update project status within the firm’s CRM/IP Management System.
- Maintain document versions and filing history.

Client & Associate Coordination

- Coordinate with:
- Inventors
- Clients
- Patent Agents
- Patent Attorneys
- Foreign Associates
- Obtain signatures, declarations, assignments, powers of attorney, and filing instructions.
- Follow up on pending documents and responses.

Invoice & Administration

- Verify official filing fees.
- Coordinate foreign associate invoices.
- Maintain filing cost records.
- Assist Accounts with billing-related documentation.

Quality & Compliance

- Ensure all filings comply with statutory requirements.
- Follow internal SOPs and quality checklists.
- Support continuous improvement of filing and docketing processes.

Required Qualifications

- Bachelor’s degree in any discipline (Science, Engineering, Law, or related field preferred).




- 1–5 years of experience in Patent Filing, Patent Paralegal, Patent Docketing, or IP Operations.
- Good understanding of Indian Patent Rules and filing procedures.
- Familiarity with PCT procedures and international filing workflows.
- Experience with IP docketing and statutory deadline management.
- Strong knowledge of Microsoft Excel, Word, Outlook, and PDF tools.
- Excellent written and verbal English communication skills.

Preferred Skills Experience with one or more of the following is an advantage:

- Indian Patent Office e-filing portal
- WIPO ePCT
- Patent docketing software
- Zoho Bigin CRM
- Google Workspace
- AI productivity tools such as ChatGPT

Personal Attributes We are looking for someone who is:

- Highly organized
- Detail-oriented
- Process-driven
- Reliable under deadline pressure
- Quick learner
- Self-motivated
- Professional in communication
- Able to handle confidential information
- Committed to delivering error-free work

Why Join Us?

- Work on Indian and international patent matters.
- Exposure to clients from multiple countries.
- Structured training and career development.
- Opportunity to grow into Patent Operations, IP Portfolio Management, or Patent Prosecution roles.
- Collaborative and technology-driven work environment.
- Work closely with experienced Registered Patent Agents and Patent Attorneys.

Compensation Salary: ₹25,000 – ₹60,000 per month (CTC)

The final compensation will be based on the candidate’s:

- Relevant experience in patent filing and docketing
- Knowledge of Indian and international patent procedures
- Accuracy in handling statutory deadlines
- Technical and communication skills
- Overall interview performance

Additional Benefits

- Performance-based annual appraisal
- Paid leave and public holidays
- Structured training in Indian and International Patent Prosecution
- Career growth opportunities in Patent Operations and IP Portfolio Management
- Chance to work on global patent portfolios across India, PCT, USPTO, EPO, UKIPO, CIPO, JPO, IP Australia and other jurisdictions

📌 IP Filing & Docketing Executive (Patent Paralegal) (Pune)
🏢 Patent Attorney Worldwide Private
📍 Pune