In-House Travel & Executive Travel Coordinator

Location: Karkhana, Secunderabad, Telangana

Job Type: Full-Time | On-Site

Experience: 2+ Years

Industry: Corporate / Travel Coordination

About the Role

We are looking for an experienced In-House Travel & Executive Travel Coordinator to manage all travel-related requirements for our CMD, senior management, and employees.

The candidate will be responsible for end-to-end coordination of domestic and international travel, including flight bookings, hotel reservations, visas, itineraries, travel documentation, billing, expense records, cancellations and changes.

The ideal candidate should be highly organised, responsive, discreet, and capable of handling last-minute travel requirements independently.

Key Responsibilities

- Manage domestic and international travel arrangements for CMD, senior management and staff.
- Book and coordinate flight tickets, including new bookings, cancellations, rescheduling, upgrades and refunds.
- Arrange hotel bookings, airport transfers, local transportation and other travel requirements.
- Coordinate visa applications, appointments, documentation and follow-ups for international travel.
- Prepare detailed travel itineraries and ensure all travel documents are available before departure.
- Track flight schedules, booking confirmations, visa status and travel deadlines.
- Maintain records of all tickets, hotel bookings, visas, invoices, bills and payments.
- Verify and maintain travel-related bills, quotations, invoices and expense statements.
- Coordinate with airlines, hotels, travel agencies, visa service providers and other vendors.
- Handle last-minute changes, urgent bookings and travel disruptions efficiently.
- Maintain a proper database/record of past and upcoming travel for CMD and employees.
- Coordinate travel requirements based on business meetings, conferences, international visits and official trips.




- Ensure travel arrangements are made within the approved budget and company policies.
- Follow up on refunds, cancellations, credits and pending payments.
- Provide regular updates to management regarding upcoming travel and pending requirements.
- Maintain confidentiality and discretion while handling CMD and senior management travel information.

Requirements

- Minimum 2+ years of relevant experience in travel management, corporate travel, travel agency or ticketing.
- Strong practical knowledge of domestic and international flight bookings.
- Experience with international visa processing and documentation.
- Good knowledge of hotel bookings, travel itineraries and transportation arrangements.
- Experience maintaining bills, invoices, payment records and travel expenses.
- Good working knowledge of MS Excel, Word, Email and basic office applications.
- Knowledge of GDS / airline reservation systems will be an advantage.
- Robust communication and coordination skills.
- Ability to manage multiple travel requirements simultaneously.
- Should be comfortable handling urgent and last-minute travel arrangements.
- Must be well-organised, responsible and detail-oriented.

Ideal Candidate We are looking for someone who can independently take ownership of the company's travel requirements and ensure that every trip is properly coordinated from:

Travel Requirement → Flight Booking → Visa → Hotel → Transport → Documentation → Billing → Travel → Refunds/Closure The candidate should be someone who does not need constant supervision and can proactively identify and resolve travel-related issues.

Compensation

Salary: ₹25,000 – ₹40,000 per month

Final salary will depend on experience, ticketing knowledge and ability to independently manage executive/corporate travel.

Work Location: Karkhana, Secunderabad, Telangana

Work Mode: On-Site

Experience: 2+ Years

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits

- Cell phone reimbursement
- Flexible schedule
- Food provided

Work Location: In person

📌 In-House Travel & Executive Travel Coordinator (Kakaguda)
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