HR & Payroll Executive – Manufacturing

Company: ICC Chemtec Pvt. Ltd. – SOFTSPUN www.softspn.in Location: Neb Sarai, South Delhi

Employment: Full-time | Work from Office

Experience: 3–6 years

Salary: ₹35,000–₹50,000 per month, depending on experience and capability

Role Overview

We are looking for a hands-on HR & Payroll Executive to independently manage payroll, attendance, employee records and day-to-day HR matters for our manufacturing workforce and office staff.

This is primarily a Payroll, Employee Administration & Factory HR role — not a recruitment-focused position.

The candidate should be comfortable working directly with factory workers, supervisors and office staff and should have personally handled monthly payroll.

Key Responsibilities1. Payroll & Attendance

Independently prepare monthly payroll.

Maintain and verify attendance, leave, weekly offs, absenteeism and overtime.

Calculate salary deductions, overtime, incentives, advances and other adjustments.

Maintain employee-wise salary and increment history.

Check attendance and payroll discrepancies before salary finalisation.

Resolve employee salary and attendance queries.

Submit final payroll to Accounts/Management for verification and approval.

- PF & ESI Coordination The company has an external consultant for PF and ESI statutory filings.

The HR Executive will

Maintain accurate PF/ESI employee master data.

Provide monthly employee and salary information to the consultant.

Ensure all new joiners and exits are reported correctly.

Coordinate UAN/ESI registration and employee corrections.

Check PF/ESI workings received from the consultant.

Ensure challans and statutory filings are completed on time.

Maintain proper PF/ESI records.

Follow up on employee PF/ESI queries with the consultant.

3.

Employee

Administration

Maintain complete employee files, KYC, bank details and employment records.

Manage joining formalities for workers and staff.

Prepare appointment letters, confirmation letters, increment letters and salary revision letters.

Maintain leave and employee advance records.

Handle resignation and exit documentation.

Prepare full & final settlement workings.

Maintain proper records of employee advances,



deductions and recoveries.

4.

Factory

Workforce HR

Maintain accurate worker-wise manpower records.

Monitor daily attendance and absenteeism.

Track department-wise manpower and overtime.

Coordinate with Production/Operations supervisors regarding worker attendance and performance records.

Maintain worker-wise salary and increment history.

Maintain records required for management decisions on increments and manpower.

Help ensure salary/increment decisions are properly documented.

5.

Employee

Issues & Grievances

Act as the first point of contact for routine employee matters including:

Salary discrepancies

Attendance issues

Overtime

Leave

Salary advances

PF/ESI queries

Joining and exit issues

Routine worker grievances

Escalate significant disciplinary or sensitive matters to management.

- HR MIS & Management Reporting

Prepare a monthly HR report covering:

Total manpower

Department-wise manpower

New joiners

Resignations/exits

Attendance and absenteeism

Overtime

Payroll cost

Salary increments

Employee advances/recoveries

PF/ESI compliance status

Pending employee issues

Candidate Requirements

3–6 years of practical HR/payroll experience.

Must have personally prepared monthly payroll.

Experience handling attendance, overtime, leave, salary deductions and employee advances.

Working knowledge of PF, ESI and basic payroll compliance.

Experience coordinating with PF/ESI consultants is preferred.

Manufacturing/factory/warehouse experience strongly preferred.

Comfortable dealing directly with workers and staff.

Good Excel skills.

Solid documentation and record-keeping discipline.

Able to work independently and take ownership of HR administration.

Preferred

Experience independently handling payroll/HR administration for approximately 100–200 employees/workers will be preferred.





Candidates whose experience is primarily in recruitment/talent acquisition without hands-on payroll and employee administration experience may not be suitable for this position.

Interested in the position, please reply to the following:

Hi,

Thank you for applying for the HR & Payroll Executive – Manufacturing position with ICC Chemtec Pvt. Ltd. (SOFTSPUN), Neb Sarai, South Delhi.

Before scheduling an interview, please reply to the following:

Full Name

Current Residence Location and approximate one-way travel time to Neb Sarai:

Current Company & Designation:

Current Monthly Salary / CTC:

Expected Monthly Salary

Notice Period / Earliest Joining Date:

Have you personally prepared monthly payroll? If yes, for how many employees/workers?

Please briefly explain the payroll process you personally follow, from attendance collection to preparation of the final salary sheet.

Have you handled attendance, overtime, leave, late coming, deductions, incentives and employee advances while preparing salaries?

Have you coordinated with a PF/ESI consultant? Are you comfortable preparing and checking employee-wise PF/ESI data and ensuring new joiners/exits are correctly reported?

Have you handled HR/payroll for factory or manufacturing workers? If yes, approximately how many?

Can you independently maintain employee files and prepare appointment letters, increment letters, salary revisions, resignations and full & final settlements?

Are you comfortable directly handling workers' routine issues relating to salary, attendance, overtime, leave, PF and ESI?

Have you maintained worker-wise salary and increment history and coordinated with production supervisors regarding worker performance/attendance?

Rate your Excel skills from 1–10 and mention the Excel functions/features you regularly use.

Are you comfortable preparing a monthly HR report covering manpower, attendance, absenteeism, overtime, payroll cost, new joiners, exits and pending employee issues?

If shortlisted, are you comfortable completing a short practical payroll and attendance test before the final interview?

Please answer each question separately. Short and specific answers are preferred.

📌 HR & Payroll Executive – Manufacturing (Chennai)
🏢 ICC CHEMTEC PRIVATE
📍 Chennai