Job Summary

We are looking for an organized and detail-oriented HR Administrator to manage the day-to-day HR operations and office administration of the organization. This role is responsible for employee lifecycle documentation, vendor and facility coordination, petty cash handling, housekeeping oversight, and HRMS (Keka) administration. The ideal candidate is highly organized, hands-on, and comfortable juggling multiple operational responsibilities.

Key Responsibilities

HR Operations & Employee Lifecycle

- Manage end-to-end onboarding: documentation collection, ID/access card issuance, induction coordination, and workstation setup
- Handle exit formalities: full & final settlement coordination, exit interviews, clearance formalities, and relieving/experience letter issuance
- Maintain and regularly update employee personal files and documentation (physical and digital) in compliance with company policy
- Ensure all employee records are audit-ready and confidentiality is maintained at all times

Keka (HRMS) Coordination

- Serve as the primary point of contact for Keka system updates: employee data entry, leave records, attendance sync, and document uploads
- Troubleshoot basic employee queries related to Keka access and usage
- Ensure data accuracy and timely updates in the system for payroll processing

Vendor & Facility Management

- Coordinate with vendors for office supplies, AMC contracts, courier services, pantry supplies, and other administrative needs
- Manage vendor invoices,



agreements, and renewals; negotiate terms where required
- Oversee housekeeping staff and ensure cleanliness and upkeep of office premises
- Coordinate building/facility maintenance issues (electrical, plumbing, security, etc.) with the building management or landlord
- Ensure adherence to safety and compliance standards within office premises

Petty Cash & Admin Expenses

- Maintain and manage petty cash for day-to-day office expenses
- Track and reconcile petty cash expenditure with proper documentation and receipts

General Administration

- Support in organizing employee engagement activities, events, and celebrations
- Coordinate travel, accommodation, or logistics arrangements as needed
- Handle ad-hoc administrative and HR operational tasks as assigned

Location: Hyderabad Somajiguda

Job Type: Permanent

Employment Type: Part Time (3 days a week from Office)

Requirements

- Bachelor's degree in any discipline (HR specialization preferred but not mandatory)
- 24 years of experience in HR operations/admin roles
- Hands-on experience with Keka or similar HRMS platforms
- Working knowledge of MS Office (Excel, Word)
- Strong coordination skills with vendors, facility teams, and cross-functional stakeholders
- High level of integrity, especially in handling petty cash and confidential documentation
- Excellent organizational skills and ability to multitask in a fast-paced setting

📌 HR Admin (Part time role) - US based IT Product Org. @ Somajiguda (Hyderabad)
🏢 SpectraMedix
📍 Hyderabad