To lead and manage the Export Logistics & Documentation function by ensuring timely execution of export shipments, regulatory compliance, cost optimization, process excellence, and customer satisfaction while supporting the organization's business growth.

Export Logistics Management

- Lead end-to-end export logistics operations for air, sea, courier, and road shipments.

- Ensure timely shipment planning and execution as per customer delivery commitments.

- Monitor shipment performance and proactively resolve logistics bottlenecks.

Export Documentation & Compliance

- Ensure 100% accurate and timely preparation of export documentation, including Commercial Invoices, Packing Lists, Shipping Bills, Certificates of Origin (Preferential & Non-Preferential), LUT declarations, and other statutory documents.

- Ensure full compliance with Customs, SEZ, DGFT, GST, RBI, FEMA, and importing country regulations.

- Minimize documentation errors, amendments, and compliance risks.

Freight & Logistics Cost Optimization

- Develop logistics strategies to optimize freight costs without compromising delivery commitments.

- Lead freight negotiations with airlines, shipping lines, courier companies, and freight forwarders.

- Monitor freight trends and identify cost-saving opportunities.

Customs & SEZ Operations

- Build and maintain effective relationships with Customs, SEZ authorities, CHAs, and logistics partners.

- Ensure smooth Customs clearance and timely resolution of operational issues.

- Drive compliance with all statutory and SEZ requirements.

Process Improvement & Digitalization

- Standardize export documentation and logistics processes through SOPs and automation.

- Drive ERP utilization and digital documentation initiatives.

- Identify and implement continuous improvement projects to enhance efficiency and reduce turnaround time.

Stakeholder Management

- Collaborate with Sales, Merchandising, Production, Warehouse, Finance, Purchase, and Quality teams to ensure seamless shipment execution.





- Act as the single point of contact for logistics-related escalations.

- Maintain strong relationships with overseas customers and logistics service providers.

Risk Management

- Identify operational, documentation, and regulatory risks and implement preventive controls.

- Ensure timely resolution of shipment delays, Customs queries, insurance claims, and customer complaints.

- Maintain business continuity during operational disruptions.

Team Leadership & Development

- Lead, mentor, and develop the Export Logistics & Documentation team.

- Allocate responsibilities, monitor performance, and drive capability building.

- Foster a culture of accountability, compliance, and continuous improvement.

MIS & Performance Monitoring

- Develop dashboards and MIS reports for shipment status, freight costs, transit times, compliance, and service levels.

- Review key performance indicators and implement corrective actions where required.

Strategic Initiatives

- Support expansion into recent international markets by ensuring logistics readiness and compliance.

- Evaluate and onboard new logistics partners to improve service levels and optimize costs.

- Lead special projects related to export logistics, trade facilitation, and supply chain transformation.

Key Performance Indicators (KPIs)

- 100% on-time shipment dispatch against customer commitments.

- 100% documentation accuracy with minimal amendments.

- Zero Customs/SEZ penalties due to documentation or compliance lapses.

- Reduction in freight and logistics costs through strategic negotiations and optimization.

- Timely issuance of Certificates of Origin and other statutory documents.

- Reduced shipment turnaround time and Customs clearance lead time.

- Effective management of logistics partners with agreed service levels.

- Timely resolution of shipment-related issues and customer escalations.

- Successful implementation of process improvement and digitalization initiatives.

- Development of a high-performing, cross-trained, and compliant logistics team.

📌 Export Logistics Professional (Jaipur)
🏢 Vaibhav Global
📍 Jaipur