The Purchase Executive – General Store is responsible for sourcing, negotiating, and procuring non-pharmaceutical hospital items such as medical consumables (non-drug), linen, housekeeping supplies, office stationery, and other general store materials. The role ensures timely procurement, quality compliance, cost-effectiveness, and adherence to NABH standards for hospital supply chain operations.

Functional Responsibilities

· Operations Management

1. You shall report to the Head of Supply Chain Management.

· Procurement Planning & Sourcing

1. Identify and evaluate suppliers for general store items in accordance with hospital policies.
2. Prepare purchase plans based on consumption data and requisitions from user departments.
3. Source competitive quotations and ensure procurement at the best value without compromising quality.

· Purchase Process Management

1. Raise purchase orders (POs) in the hospital ERP system after approval.
2. Follow up with vendors for timely delivery as per PO terms.
3. Coordinate with the stores team to ensure smooth receiving and inspection of materials.
4. Resolve discrepancies related to quantity, quality, or delivery timelines.

· Vendor Management

1. Develop and maintain relationships with approved vendors and suppliers.
2. Maintain an updated vendor database with contact details, GST information, and past performance records.
3. Monitor vendor performance and provide feedback for improvement.

· Quality & Compliance

1. Ensure all purchased items meet hospital quality standards and specifications.
2. Comply with NABH guidelines for material procurement, documentation, and traceability.
3. Ensure procurement processes are transparent and audit-compliant.

· Cost Control & Budgeting

1. Negotiate prices, credit terms, and supply contracts to optimize cost savings.
2. Support budget planning by providing accurate cost estimates for general store materials.
3.



Avoid excess stock and minimize wastage through optimal procurement planning.

· Documentation & Reporting

1. Maintain accurate purchase records, POs, quotations, and vendor correspondence.
2. Generate periodic purchase reports for management review.
3. Provide supporting documentation during NABH and internal audits.

· Coordination with Departments

1. Liaise with user departments to understand material requirements and urgency.
2. Work closely with the general store and accounts team for GRN (Goods Receipt Note) processing and vendor payment follow-up.

Generic Responsibilities · Job Knowledge: Proficient enough in both the Technical & Functional levels for the given role. Conceptual skills and understanding of Business model are utmost important. Shall know the practices in Industry widely followed from time to time.

· Quality Consciousness: Specific action is always aimed at improving quality of service, its processes and other activities associated with it.

· Cost Consciousness: Implementing Cost Control Measures and its monitoring.

· Others: To participate in all departmental training and quality initiative measures that is in practice across locations.

· To maintain ethical practices and diplomacy at all levels that we are dealing in our day-to-day transactions.

· Follow all the rules & regulations of the organization that are prevailing in practice from time to time.

· The Purchase Executive – General Store’s role is vital in maintaining a safe, clean, and functional environment, allowing healthcare professionals to focus on delivering high-quality patient care.

· Take ownership of all the duties that you are responsible for at your workplace.

In addition to the above mentioned duties and job functions any other assignment given by the immediate superior or the management will have to be carried out

Pay: Up to ₹35,000.00 per month

Advantages

- Food provided
- Health insurance
- Provident Fund

Work Location: In person

📌 Executive Purchase - Hospital (Chromepet)
🏢 Parvathy Hospital
📍 Chromepet