Executive Assistant to the CEO

Location: Fort,Mumbai.

Job Type: Full-time

Reporting To: Founder & CEO

Experience Required: 3–7 Years

About the Role

We are looking for a highly organized, analytical, and proactive Executive Assistant to the CEO who can act as the CEO's trusted right hand. This role goes beyond calendar management—it requires someone who can coordinate across departments, track business performance, ensure accountability, and drive execution of key initiatives.

If you enjoy working with numbers, managing multiple priorities, solving problems, and ensuring work gets completed on time, we'd love to hear from you.

Key ResponsibilitiesBusiness Performance & Analysis

- Analyze weekly and monthly business reports from various departments.
- Monitor KRAs, KPIs, and departmental performance.
- Identify bottlenecks, delays, and operational gaps.
- Prepare dashboards and management reports for the CEO.
- Track action items from business review meetings.
- Present concise summaries with recommendations.

Executive & Meeting Management
- Manage the CEO's daily schedule and business calendar.
- Organize internal management meetings and external stakeholder meetings.
- Prepare meeting agendas and record Minutes of Meeting (MoM).
- Follow up with department heads to ensure timely completion of action items.
- Maintain an accurate CEO action tracker.

Calendar & Travel Coordination
- Prioritize appointments and meetings.
- Coordinate domestic travel and logistics.
- Manage reminders and scheduling conflicts.
- Plan and organize weekly priorities.

Cross-Functional Coordination

Work closely with

- Operations
- Sales
- Marketing
- Finance
- Human Resources
- Projects
- Distribution
- Technology

Ensure commitments made by department heads are executed within agreed timelines. Reporting & Documentation

Prepare and maintain

- Daily CEO Brief
- Weekly Business Review Reports
- Monthly KPI Dashboard
- Priority Project Tracker
- Pending Decision Register
- Risk Register





Maintain important business documents including:
- SOPs
- Contracts
- HR documentation
- Investor presentations
- Board papers
- Strategy documents
- Confidential records

Communication & Special Projects
- Draft professional emails and business correspondence.
- Prepare presentations and meeting notes.
- Coordinate with vendors, partners, and external stakeholders.
- Support strategic initiatives such as:
- New business launches
- Investor due diligence
- Franchise expansion
- Process improvement projects
- Technology implementation

Required SkillsTechnical Skills
- Advanced Microsoft Excel
- Google Sheets
- Microsoft PowerPoint & Word
- ChatGPT and AI productivity tools
- Data analysis and dashboard preparation
- CRM systems
- Project Management tools (Asana, ClickUp, Monday.com or similar)

Soft Skills
- Excellent organizational and planning abilities
- Strong analytical and problem-solving skills
- Outstanding written and verbal communication
- High level of ownership and accountability
- Exceptional attention to detail
- Ability to maintain confidentiality
- Strong follow-up and coordination skills
- Ability to work independently in a fast-paced environment

Qualifications
- Bachelor's degree in Business, Commerce, Engineering, Management, or a related field.
- MBA is preferred but not mandatory.
- 3–7 years of experience in any of the following roles:
- Executive Assistant
- Business Analyst
- Project Coordinator
- Operations Executive
- Chief of Staff (Junior)
- Executive Coordinator

Why Join Us?
- Work directly with the Founder & CEO.
- Exposure to strategic business decisions and leadership.
- Opportunity to work across multiple business functions.
- High learning and growth opportunities potential.
- Dynamic, fast-paced, and entrepreneurial work environment.

If you are someone who enjoys taking ownership, solving business problems, coordinating teams, and ensuring execution, we'd love to hear from you. Apply now! Pay: From ₹60,000.00 per month

Benefits

- Cell phone reimbursement
- Paid sick time
- Paid time off

Work Location: In person

📌 Executive Assistant to the CEO (Mumbai)
🏢 VPADEL
📍 Mumbai