Executive Assistant to Director (Operations & Administration)

Company: Motorprotek India Pvt. Ltd.

Location: Delhi NCR (In office)

Job Type: Full-Time

About Motorprotek India Pvt. Ltd.

Motorprotek India Pvt. Ltd. is the company behind Auto Catalyst Detailing Studios and Motorprotek Paint Protection Films (PPF) —two fast-growing brands in the automotive detailing and paint protection industry. We are committed to delivering premium products, exceptional customer experiences, and operational excellence across our expanding network.

We are looking for a highly organized, proactive, and execution-focused Executive Assistant to the Director (Operations & Administration) who can work closely with the Director to ensure seamless business operations across multiple functions.

This is more than a traditional Executive Assistant role—it is an opportunity to gain hands-on exposure to business operations, administration, HR, marketing, sales coordination, inventory management, and strategic decision-making while working directly with company leadership.

Key ResponsibilitiesExecutive Support & Operations

- Work directly with the Director on day-to-day operational activities.
- Manage the Director's priorities, follow-ups, and execution of business initiatives.
- Coordinate with store managers to ensure smooth business operations.
- Monitor task completion across departments and ensure deadlines are met.
- Maintain operational documentation, business records, and MIS reports.

Inventory & Dispatch Management
- Monitor inventory across multiple locations.
- Maintain accurate stock records using Microsoft Excel and Google Sheets.
- Coordinate product dispatches and ensure timely deliveries.
- Track stock movement and proactively prevent shortages.

Warranty & Documentation
- Generate and manage warranty cards for B2B dealers.
- Maintain accurate customer and dealer warranty records.
- Ensure documentation is complete, organized, and error-free.
- Improve record management processes where required.





Vendor & Procurement Management
- Coordinate with vendors for procurement of products and supplies.
- Prepare and track purchase orders.
- Follow up on vendor deliveries and payment schedules.
- Ensure uninterrupted availability of operational materials.

Packaging & Quality Control
- Conduct packaging quality inspections before dispatch.
- Ensure branding, labeling, and packaging standards are consistently maintained.
- Identify quality issues and coordinate corrective actions.

Sales & Customer Support
- Coordinate with the sales team on daily reports and business updates.
- Support dealer communications and sales operations.
- Professionally interact with customers, vendors, and business partners.
- Assist in resolving customer concerns and operational queries.

HR & Team Coordination
- Support recruitment, interview scheduling, and onboarding activities.
- Assist in maintaining employee records and HR documentation.
- Follow up with teams on daily reporting and accountability.
- Promote discipline, ownership, and timely execution across departments.

Marketing Coordination
- Prepare and maintain monthly social media content calendars.
- Coordinate with the marketing team for timely execution of campaigns.
- Track marketing deliverables and ensure deadlines are achieved.

Reporting & Business Analytics
- Prepare daily, weekly, and monthly operational reports.
- Maintain dashboards using Microsoft Excel and Google Sheets.
- Present operational updates and business insights to the Director.
- Identify areas for operational improvement through data analysis.

Required Skills & Competencies




- Excellent verbal and written communication skills in English and Hindi.
- Strong proficiency in Microsoft Excel and Google Sheets.
- Exceptional organizational and multitasking abilities.
- High level of professionalism, ownership, and accountability.
- Strong leadership and coordination skills.
- Excellent follow-up and execution capabilities.
- Ability to work with multiple teams simultaneously.
- Strong analytical, problem-solving, and decision-making skills.
- Comfortable interacting with customers, vendors, dealers, and employees.
- Willingness to travel occasionally when required.

Preferred Candidate Profile
- Female candidates are preferred for this position.
- 1–5 years of experience in Executive Assistance, Operations, Administration, Office Management, HR, or Business Coordination.
- Experience in the automotive, retail, service, or consumer products industry will be an added advantage.
- Self-motivated, proactive, and capable of working independently.
- Fast learner with a positive attitude and strong execution mindset.
- Comfortable working in a fast-paced, high-growth environment.

What We Offer
- Opportunity to work directly with the Director and senior leadership.
- Exposure to operations, administration, HR, marketing, sales, procurement, and business strategy.
- A high-growth career path within two rapidly expanding automotive brands.
- Performance-based career advancement opportunities.
- A dynamic, professional, and entrepreneurial work environment.
- Continuous learning and hands-on experience across multiple business functions.

Why Join Us? If you're someone who thrives on taking ownership, enjoys solving problems, and wants to build a long-term career in business operations and management, this role offers a unique opportunity to work closely with leadership while making a meaningful impact on a fast-growing organization.

Join Motorprotek India Pvt. Ltd. and become the driving force behind operational excellence.

📌 Executive Assistant to Director (Operations & Administration) (New Delhi)
🏢 Motorprotek India
📍 New Delhi