Executive Assistant to Director

Location: Kolkata – Topsia

Company: Anamika Fashionwears & Exports Pvt. Ltd.

Brand: Anamika Khanna

Position: Executive Assistant to Director

About the Role

We are looking for a highly organised, proactive and sharp Executive Assistant to support the Director at Anamika Khanna.

This is a high-trust, high-ownership role for someone who can operate as an extension of the Director — managing priorities, information, schedules, follow-ups and day-to-day business coordination with complete discretion.

The ideal candidate should be exceptionally strong in Excel, highly detail-oriented, comfortable working with senior leadership and capable of anticipating requirements rather than simply waiting for instructions.

Key Responsibilities

- Act as the primary support and shadow to the Director / C-Suite , ensuring seamless execution of day-to-day priorities.
- Manage and coordinate the Director's calendar, meetings, appointments and schedules .
- Prepare meeting agendas, presentations, reports, MIS and other business documents.
- Maintain advanced Excel trackers, dashboards, reports and data analysis .
- Track important deliverables, deadlines, pending actions and follow-ups across teams.
- Coordinate with internal departments and external stakeholders on behalf of the Director.
- Ensure timely follow-up on decisions and action points arising from meetings.
- Assist with business-related research, data compilation and presentations.
- Handle sensitive and confidential information with absolute discretion and professionalism .
- Support the Director during meetings and ensure key discussions, decisions and action points are accurately captured.
- Coordinate travel arrangements, itineraries, hotel bookings and related logistics whenever required.
- Be available for occasional business travel with the Director, whenever required.
- Manage multiple priorities in a fast-paced fashion business workplace.




- Anticipate the Director's requirements and proactively resolve issues before they become bottlenecks.
- Maintain a high level of professionalism while interacting with senior management, clients, vendors and other stakeholders.

Must-Have Skills

- Exceptional command of MS Excel — advanced formulas, Pivot Tables, lookups, data analysis, MIS and reporting.
- Strong proficiency in MS PowerPoint, Word and Outlook/Email management .
- Excellent written and verbal communication skills.
- Strong organisational and time-management abilities.
- Ability to multitask and manage high-priority, time-sensitive work .
- Strong attention to detail.
- Ability to handle confidential and sensitive information.
- Mature, polished and professional personality.
- Strong follow-up and coordination skills.
- Ability to work independently with minimal supervision.
- Flexible to travel occasionally when required.
- Comfortable working closely with a Director/C-Suite and maintaining a high level of discretion.

Ideal Candidate We are looking for someone who is:

Sharp | Extremely Organised | Proactive | Tech-Savvy | Excel-Strong | Discreet | Well-Spoken | Detail-Oriented | Flexible | Business-Minded The candidate should be comfortable being the Director's right hand and professional shadow , understanding priorities quickly and ensuring that nothing falls through the cracks.

Experience

4–8 years of relevant experience as an Executive Assistant / Executive Secretary / C-Suite Assistant / Business Assistant supporting senior leadership.

Candidates from fashion, luxury, retail, hospitality, consulting, corporate or other fast-paced industries may be considered.

Interview Availability

Candidates must be available to attend an interview on Tuesday.

Location

Topsia, Kolkata

Why Join Us?

An opportunity to work closely with senior leadership at one of India's leading contemporary fashion labels, gain exposure to high-level business operations and play a critical role in supporting the Director's day-to-day functioning.

📌 Executive Assistant to Director (Topsia)
🏢 Anamika Khanna - India
📍 Topsia