Role Overview The Executive Assistant will serve as a key support partner to the Founders, managing schedules, communications, meetings, follow-ups, and business coordination activities. The role requires exceptional organizational skills, confidentiality, business acumen, and the ability to operate effectively in a quick-paced environment.

Key Responsibilities Calendar & Schedule Management • Manage and coordinate the Founders' calendars, appointments, meetings, and travel schedules.

- Prioritize and organize meetings based on business requirements.
- Ensure efficient time management and scheduling of critical discussions.

Stakeholder

Coordination • Act as a liaison between the Founders and internal/external stakeholders.

- Coordinate with leadership teams, clients, partners, and vendors on behalf of the Founders.
- Ensure timely follow-ups and closure of action items.

Meeting

Management • Prepare agendas, presentations, minutes of meetings (MoMs), and action trackers.

- Monitor progress on key action points and ensure timely completion.
- Assist in organizing leadership meetings, reviews, and strategic discussions. Business & Operational Support • Support the Founders in business planning, reporting, data compilation, and research activities.
- Prepare business reports, presentations, dashboards, and executive summaries.
- Assist in special projects and strategic initiatives as assigned. Travel & Event Coordination • Manage domestic and international travel arrangements, including flights, hotels, visas, and itineraries.
- Coordinate leadership events, conferences, and external engagements. Documentation & Confidentiality • Maintain confidential records, documents, contracts, and business correspondence.




- Ensure sensitive information is handled with the highest level of discretion and professionalism.

Preferred Qualifications • Bachelor's degree in Business Administration, Management, Communications, or related field.

- 3–8 years of experience as an Executive Assistant, Executive Coordinator, Chief of Staff Support, or similar role.
- Prior experience supporting Founders, CXOs, Directors, or Senior Leadership teams will be preferred.
- Experience in AdTech, MarTech, Digital Marketing, Technology, Start-up, Consulting, or similar high-growth environments will be an added advantage.

Requirements

Key Skills • Excellent verbal and written communication skills • Strong organizational and multitasking abilities • Advanced proficiency in MS Office, Google Workspace, and presentation tools • Attention to detail and execution excellence • Stakeholder management and interpersonal skills • High level of professionalism and confidentiality • Ability to work under pressure and manage competing priorities What We Are Looking For • A proactive problem-solver who takes ownership and drives execution.
- Someone who can anticipate requirements rather than wait for instructions.
- A trusted partner who can effectively support the Founders in managing day-to-day priorities and strategic initiatives.
- A highly dependable individual capable of maintaining confidentiality while operating with speed and accuracy.

Benefits

Opportunity to shape the people strategy of a fast-growing AdTech and consumer growth company.

Work closely with founders and senior leadership on strategic business initiatives.

Build and scale high-performing teams in a dynamic, innovation-driven environment.

📌 Executive Assistant (Mumbai)
🏢 Mobavenue
📍 Mumbai