Note: This role will follow a work week of Sunday to Thursday (11: 30 AM to 7:30 PM IST) Calendar & Schedule Management - Proactive management of business and personal calendars, ensuring effective alignment of commitments and priorities.

- Scheduling and coordination of appointments, meetings, and business engagements across multiple stakeholders and time zones.

Meeting

Coordination & Follow-Up - Coordinating internal and external meetings, including scheduling, availability checks, and logistical

- arrangements.
- Preparing and circulating meeting agendas in advance.
- Attending meetings as required to capture discussion points, decisions, and action items.
- Preparing and distributing meeting minutes and tracking follow-up actions to completion.
- Coordinating any specific meeting requirements to ensure smooth execution. Email & Communication Management - Managing shared mailboxes, monitoring incoming communications, routing emails and requests to the appropriate stakeholders, and tracking responses and follow-up actions as needed.
- Assisting with administrative communications and correspondence management. Travel & Visa Support - Managing end-to-end travel planning, including flight bookings, accommodation arrangements, ground
- transportation, and itinerary preparation.




- Coordinating visa-related requirements by liaising with internal visa and immigration teams and ensuring timely completion of travel formalities. Expense & Administrative Support - Processing expense claims and reimbursements through internal systems and portals in a timely manner.
- Coordinating digital signature requests following applicable legal and internal review processes.
- Providing general administrative and operational support as required. Research & Business Intelligence Support - Conducting preliminary research on clients, stakeholders, and business-related matters.
- Monitoring relevant industry, client, and market developments and providing concise updates that may be helpful for business discussions and decision-making.

Action

Tracking & Support - Tracking action items, commitments, and key follow-ups arising from meetings and discussions.

- Coordinating with internal and external stakeholders to ensure timely completion of deliverables.
- Providing proactive administrative support to help manage day-to-day priorities effectively Flexibility & Responsiveness - Flexibility to provide support outside regular business hours, when required, particularly during urgent business needs or crisis situations.

📌 Executive Assistant (Kochi)
🏢 Fragomen
📍 Kochi