Job DescriptionExecutive Assistant (EA) to Vice President of Sales

NLocation: WeWork Office, Zenia Building, Hiranandani Estate, Thane West, Thane

NAbout the Role

nClient is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Managing Director in strategic, operational, and administrative activities. The ideal candidate will act as a trusted partner, ensuring seamless coordination of business priorities, stakeholder communication, scheduling, and executive decision support.

NKey Responsibilities

nManage the Managing Director's calendar, meetings, travel plans, and appointments.

NCoordinate internal and external communications on behalf of the MD.

NPrepare presentations, reports, meeting agendas, MOMs (Minutes of Meeting), and business correspondence.

NTrack action items from leadership meetings and ensure timely closure.

NSupport strategic projects by collecting, analysing, and presenting business data.

NLiaise with department heads to gather updates, reports, and project status.

NOrganise leadership reviews, customer visits, board meetings, and corporate events.

NMaintain confidentiality of sensitive business information and executive communications.

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- Assist in preparing MIS reports, dashboards,



and management reviews.
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- Coordinate with external stakeholders, customers, vendors, consultants, and government authorities when required.
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- Ensure smooth executionof executive priorities and follow up on critical business initiatives.
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nDesired Qualifications

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- Bachelor's degreein Business Administration, Engineering, Commerce, or related field.
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- MBA preferred.
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- 5–15 years of experience as an Executive Assistant, Executive Coordinator, or similar role supporting senior leadership.
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- Robust proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook).
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- Excellent verbal and written communication skills.
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- Strong organisational, multitasking, and stakeholder management abilities.
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- High level of professionalism, discretion, and confidentiality.
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nPreferred Skills

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- Presentation preparation and data analysis.
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- Meeting coordination and project tracking.
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- Business reporting and MIS management.
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- Strong follow-up and execution orientation.
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- Exposure to manufacturing, automation, engineering, or industrial organisations will be an added advantage.
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