Executive Assistant & AI Productivity Coordinator to the Managing Director, VGP Universal Kingdom

Chennai · Full-time

ABOUT THE ROLE

This role works closely with the Managing Director (MD) to manage his day-to-day schedule, communications and priorities. The incumbent will report directly to the Managing Director and be entrusted with genuine responsibility over his calendar, correspondence and follow-through, while gaining close exposure to management-level decision-making and cross-functional coordination. The role combines traditional executive assistance with contemporary AI tools to streamline communication, documentation, project tracking, research, and decision support.

WHAT YOU'LL DO

- Manage the MD's calendar, meetings and travel, prioritising what matters most and foreseeing scheduling needs in advance.
- Draft and manage communications on his behalf, including emails and messages to clients, partners and the team.
- Attend management meetings, prepare meeting notes, track action items and follow up until they're closed.
- Coordinate and support cross-functional projects, ensuring timelines and deliverables stay on track.
- Demonstrate strong adaptability and flexibility in a fast-changing, high-priority environment.
- Exhibit assertiveness in following through,



driving action items and representing the MD's priorities.
- Use ChatGPT, Microsoft Copilot, Gemini or Claude to draft emails, summarise meetings, prepare presentations, research competitors, create SOPs and generate ideas. Identify opportunities to automate repetitive work. Help teams adopt straightforward AI workflows.
- Support client and partner coordination, including scheduling and logistics for key meetings.
- Manage ad hoc projects and priorities as they come up, day-to-day.

WHAT WE'RE LOOKING FOR

- Engineering graduate, with education from a CBSE-affiliated school background.
- Excellent written and spoken English, with the judgement to represent the MD's voice.
- Demonstrated ability to coordinate and drive projects across teams.
- Highly organised and detail-oriented, with strong follow-through.
- Proficient with Google Workspace (Calendar, Docs, Sheets, Gmail).
- Exposure to AI tools, with strong analytical thinking.
- Candidates from Tier 2 and Tier 3 locations are preferred to apply.
- High discretion and trustworthiness in handling sensitive information.

Pay: ₹25,000.00 - ₹40,000.00 per month

Work Location: In person

📌 Executive assistant & AI Productivity Coordinator to MD (Chennai)
🏢 Ikigai Growth Consulting
📍 Chennai