: Company Secretary

Key Responsibilities

- Ensure compliance with the Companies Act, SEBI (LODR) Regulations, Securities Laws, Stock Exchange requirements, and other applicable laws.

- Coordinate with PCS team and File timely returns, forms, and reports with MCA, SEBI, stock exchanges, and other authorities.

- Monitor changes in legislation and advise the Board on necessary actions.

- Organize and coordinate Board, Audit Committee, Nomination & Remuneration Committee, CSR Committee, and other mandatory committee meetings.

- Manage Draft and circulate notices, agendas, notes, and minutes in compliance with Secretarial Standards (SS-1, SS-2).

- Coordinate with PCS Team and Ensure proper recording of minutes and resolutions and maintain related records.

- Coordinate Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs).

- Coordinate with IR-PR Agency and manage Investor Meets, Investor Earning Concall Etc.

- Coordinate with PCS Team and Timely Update Announcement on Exchange.

- Manage investor grievances through SEBI SCORES portal.

- Oversee compliance related to insider trading, including maintenance of structured digital database, training, and monitoring trading windows.





- Coordinate with PCS Team and Prepare Timely Half yearly & annual compliance reports and shareholding patterns.

- Work with internal/external auditors to ensure solid compliance processes.

- Handle queries from investors, analysts, and regulators.

- Manage processes for dividend distribution, e-voting, and share transfers/dematerialization with RTA.

- Check the NSDL, CSDL, NSE and RTA any payment dues or any requirement of pending compliances.

- Establish internal controls for compliance, reporting, and risk management.

- Prepare, Draft and review legal documents, agreements, and policies.

- Support the Board in strategic decision-making from a compliance and governance perspective.

- Draft, update, and implement corporate policies such as:

- Code of Conduct

- Insider Trading Policy

- Related Party Transactions Policy

- ESG/CSR policies

- Risk Management Framework

- Ensure regular training for employees and directors on compliance and governance policies.

- Coordinate with PCS Team if any Query, Notice received for Compliances related.

📌 Company Secretory (Gandhinagar)
🏢 Trom Industries
📍 Gandhinagar