The Opportunity

Position Title: Associate IT Procurement Year of experience: 1 to 5 years Job Location: Mumbai Qualifications: BE/BTech/BSc IT/MCA

Functional Skills

- Solid sourcing and procurement expertise

- Sound knowledge of GST

- Market intelligence (vendors, pricing, industry trends)

- Contract management knowledge

- - Rate types (fixed/basic)

- Termination clauses

- Force majeure

- Milestones & LD clauses

- Understanding of

- - Software application procurement

- IT staff augmentation (T&M; model)

- Technical Skills

- Experience in D365 Procurement Module

Application development is a critical spend area across NPCI – G, core NPCI, and subsidiaries. The associated RFP processes are complex, time-intensive, and require extensive coordination with internal and external stakeholders.

This role supports procurement across multiple application verticals, including:

- Fixed-scope engagements

- IT resource augmentation (T&M; engagements)

Due to the complexity of multi-vendor and multi-stakeholder environments, this position is essential to strengthen the team’s procurement operations and ensure timely execution.

Job Responsibilities:

A.

Procurement

Operations (40%)

- Review and perform due diligence of Procurement Requests (PRs)

- Collaborate with project managers to define scope and engagement terms

- Drive RFPs/enquiries and manage the quotation process

- Conduct pre-bid meetings and preparations

- Validate vendor offers (eligibility,



technical compliance)

- Perform commercial evaluations and ensure price bench marking

- Facilitate price discovery via PDC or Reverse Auction (RA)

- Ensure financial approvals and documentation

- Drive pre-PO audit closures

- Coordinate contract finalization with Legal and other departments

- Ensure PO issuance aligned with approved policies and terms

B.

Quality

Assurance (30%)

- Ensure compliance with IT procurement policies

- Address audit queries (target: zero open audit issues)

- Ensure timely PDC agenda clearances

- Track and report process deviations monthly

C.

Turnaround

Time (TAT) Management (10%)

- PRs < ₹50 Lakhs: Closure within 20 days

- PRs ₹50 Lakhs – ₹1 Crore: Closure within 30 days

- PRs > ₹1 Crore: Closure within 45 days

D. MIS and Reporting (10%)

- Share weekly pendency reports with stakeholders

- Maintain and track vendor follow-ups for pending POs

E.

Stakeholder

Management (10%)

- Act as SPOC for vendors, ensuring minimal escalations

- Partner with user departments and provide regular updates

4.

Major

Challenges

- Understanding and interpreting technical requirements

- Ensuring clarity for timely decision-making and execution

Decisions Taken Independently

- All decisions within approved procurement policies and delegation of authority

Decisions Requiring Approval

- As per procurement practices and delegation of financial powers

📌 Associate IT Procurement (Mumbai)
🏢 NPCI
📍 Mumbai