Role & responsibilities

Provide sectorial, administrative & business support with analysis & planning. Providing accurate & timely information.

Perform assigned administrative duties with a minimum of supervision; interact effectively with management, supervision,

officials, and employees. Learn to adapt to new technology as it relates to office practices and procedures. Always maintain confidentiality of information, pay attention to detail, and work effectively despite interruptions. Internet research abilities and solid communication skills.

Assist in the drafting of various types of business reports, analysis, work plans, memoranda, provide accurate job in getting/uploading information.

- Follow up of ongoing projects and works, assigned to/by COO-Asia/GM-India.
- Provide secretarial, administrative and business support to COO-Asia & GM-India such as expense claims, hotel, flight and local transport bookings, calendar management, meeting arrangements, internal activities, departments co-ordination, etc.
- Prepare, translate documents, announcements, emails, reports, etc.
- Provide administrative and back-up support in the filing, preparation of task lists and relevant follow up activities.
- General administrative duties such as faxing, database queries, sorting mail, meeting coordination, composing correspondence, presentation development, global teleconferences and video conferences, miscellaneous filing, make arrangements for visitors, car rental arrangement, travel arrangements & hotel reservations for employees and foreign visitors etc.

Receive and interact with incoming visitors,



record, transcribe and distribute minutes of meetings;
- Call/organize the Asia Committees, record, transcribe and distribute minutes of the meetings;
- Any other assignment given by COO-Asia.
- Create and modify presentations, take minutes, prepare contracts, correspondence, maintain files, including records retention (hard and electronic copy) often of a highly confidential nature Interface with facilities services, IT, third party vendors/contractors. Prepare expense reports
- Any other similar nature of work & support to COO-Asia & GM-India as & when required.

Knowledge and Skills: Specialized knowledge and skills needed to perform the job.

- Need to have fluent in both written and oral English. Italian language will be an added advantage.
- Must maintain a high level of discretion and confidentiality.
- Must be detail oriented, accurate, reliable, and organized. Strong attention to detail, customer focus, problem

solving, time management and desire to deliver service of the highest quality.
- Comfortable with technology including searching and retrieving information from the internet and intranet.
- Ability to learn, work independently and handle multiple tasks with efficiency and effectiveness.
- Familiar with standard concepts, practices, and procedures within the administrative field.

Education: Education, licenses, certifications or degrees needed to perform the job. Post-Graduate in Business Administration with 3-5 years of experience in an Assistant /administrative role, preferably in an MNC environment.

📌 Assistant To COO-Asia - MNC Chemical industry (Pune)
🏢 Rekrut India
📍 Pune