Project Monitoring

1.

Project

Timelines &

- Schedules Review

- Review the Master Schedule and provide quarterly feedback on schedule accuracy and realism

- Summarize progress to date, milestones achieved, and conduct critical path analysis

- Track milestone adherence against the approved baseline schedule

- Analyze delays and recommend corrective or accelerative measures

- Evaluate the impact of delays on critical activities and overall project completion

- Identify non-critical activities at risk of becoming critical due to slippage or resource constraints

- Monitor and assess the implications of design changes on schedule and scope

- Compare anticipated versus actual project completion timelines and report deviations

- Review current project status and deployed resources (e.g., manpower, machinery, cranes)

- Flag execution concerns affecting timelines, quality, or safety

2.

Project

Costs &

- Budget Monitoring

- Track expected cost to complete and monitor cash outflows against the budget

- Summarize construction costs incurred to date

- Analyze cost variances against the approved business plan and justify deviations

- Forecast final cost to completion using updated cost and progress data

- Assess the financial impact of design changes on both cost and schedule

- Review change order records and ensure proper documentation and approval

3.

Project Approvals

Compliance

- Review approvals obtained during the review period and identify pending approvals

- Highlight compliance concerns related to regulatory or internal approval requirements

- Verify that construction activities align with the conditions of approved permits and authorizations

4. Procurements &
- Payments Review

- Review payments related to:

- Purchase Orders,



Agreements, and Contracts

- Goods/Service Received Notes and Delivery Challans

- Invoices and supporting documentation

- Ensure compliance with delegated purchase approval authorities and procurement policies

5.

Major Contracts

Review

- Monitor adherence to major contracts and flag any breaches or risks

- Identify and report concerns related to subcontractors, key suppliers, or performance gaps

- Review and verify compliance with construction quality plans as stipulated in contracts

- Document and report non-compliances observed during site visits, including follow-up actions

6.

Contract

Management &

- Payment Control

- Review supporting documents for construction-related payments (e.g., work completion certificates, inspection reports)

- Verify receipt of goods/services, quality acceptance, and certified work completion

- Evaluate authorization, advance recovery, and settlement procedures for compliance and efficiency

- Review bank guarantees and performance security documents for validity and coverage

- Ensure strict adherence to terms of Purchase Orders and Work Orders

7. Cost &
- Cash Flow Management

- Review adherence to the sanctioned cost budget and escalate material variances

- Collaborate with Finance to analyze budget vs. actual variances and recommend actions

- Evaluate the Cost MIS reporting process, identify gaps, and suggest improvements

- Analyze project cost incurrence through transaction-level review

- Recommend enhancements to cost and cash flow management processes and controls

8.

Additional

Responsibilities

- Participate in design, procurement, and progress review meetings as required

- Provide timely, data-driven insights to support decision-making by project leadership

📌 Assistant Manager / Manager – Project Monitoring & Financial MIS (Mumbai)
🏢 SyncUp
📍 Mumbai