ABOUT THE FOUNDATION:

Established in 2013, Kshirsagar Apte Foundation (KAF) is a family foundation dedicated to creating a more caring, inclusive and sustainable society. We work across education, health, gender, environment, urban development and arts & culture supporting initiatives that create meaningful and lasting impact. To know more visit to our website https://kafindia.in/

ABOUT THE ROLE:

We're looking for an enthusiastic Administration Assistant to help our team operate smoothly. You'll coordinate travel, vendors, workshop logistics and day-to-day administrative tasks while working closely with our bookkeeping partners on invoices, reimbursements, payroll inputs, and financial documentation.

If you're organised, proactive and enjoy bringing structure to a fast-moving team, we'd love to hear from you!

KEY RESPONSIBILITIES:

Calendar & Scheduling

Coordinate calendars for internal meetings, client conversations and team events. Manage scheduling across time zones and proactively resolve conflicts.

Travel & Accommodation

Coordinate flights, accommodation and local travel for team, including intercity travel. Work with travel vendors to ensure cost-effective bookings and seamless logistics.

Procurement

Coordinate the purchase of office & workshop materials based on team requirements.



Build and maintain relationships with reliable vendors to ensure timely procurement.

Payroll & Basic Accounting

Support Support payroll coordination & work with the finance team to ensure timely processing. Maintain employee records related to leave, reimbursements and other documentation. Track invoices, vendor payments, and receipts and coordinate with the bookkeeping partner on basic accounting processes.

Event & Logistics

Coordination Coordinate logistics through Porter and other service providers for office & workshop requirements. Manage operational details, last-mile coordination to ensure events run smoothly.

WHAT WE'RE LOOKING FOR:

1–4 years of experience in admin, operations, executive support/ finance coordination. Background in Accounting, Commerce, Finance or Bookkeeping preferred. Strong organisational skills with the ability to manage multiple priorities efficiently. Familiarity with expense management tools and Google Workspace. Proactive, detail-oriented, and able to take ownership of tasks independently. Solid communication skills in English & Hindi; an additional regional language is a plus.

Pay: ₹40,000.00 - ₹50,000.00 per month

Benefits

- Flexible schedule

Work Location: In person

📌 Assistant Administration (Mumbai)
🏢 The Arts Quotient Learning Experience
📍 Mumbai