We are seeking a proactive and detail-oriented Admin Executive to handle administrative operations, supplier coordination, and inventory management for our client’s e-commerce business. The ideal candidate will ensure accurate order processing, maintain supplier relationships, and manage product listings and stock levels across our partner e-commerce platforms.

Key Responsibilities:

1. Administrative & Coordination Tasks:

- Handle day-to-day administrative operations and maintain organized supplier and procurement records.
- Prepare purchase orders, track invoices, and ensure timely vendor payments.
- Coordinate between departments (warehouse, accounts, logistics, and sales) for smooth operations.
- Maintain updated databases for vendors, pricing, and order details.

1. Supplier Communication & Follow-Up:

- Regularly communicate with suppliers to confirm product availability, pricing, and delivery schedules.
- Follow up on pending orders, replacements, and shipment tracking.
- Resolve supply chain issues such as delays, shortages, or quality concerns.
- Build and maintain long-term professional relationships with suppliers.

1. Inventory Management (Third-Party Platforms):

- Manage and update product inventory across third-party e-commerce sites (Amazon, Temple & Webster etc.).
- Monitor stock levels and ensure accurate quantity updates on all online platforms.




- Coordinate with the warehouse team to reconcile physical stock with online listings.
- Handle product listing updates, pricing adjustments, and stock availability reports.
- Prevent stockouts or overselling by maintaining real-time stock synchronization.

1. Reporting & Documentation:

- Maintain and update purchase, stock, and supplier performance reports.
- Prepare weekly and monthly reports on procurement and platform inventory status.
- Ensure accurate and complete documentation for all procurement and platform transactions.

Qualifications and Skills:

- Bachelor’s degree in business administration, Commerce, Science or a related field.
- 3–4 years of experience in e-commerce operations, supplier coordination, or inventory management.
- Solid communication and negotiation skills.
- Proficient in MS Excel, Google Sheets, and e-commerce management tools.
- Familiar with major marketplaces such as Amazon Seller Central etc.
- Detail-oriented, organized, and able to handle multiple priorities efficiently.

Key Attributes:

- Strong follow-up and coordination skills.
- Tech-savvy with good analytical and reporting ability.
- Team player with a problem-solving attitude.
- Highly organized with attention to accuracy and deadlines.

Salary Range: Rs 30000 to Rs 35000 per month

Working Hours:

7:00 AM – 4:00 PM, Monday to Friday

Location:

Remote

Email resume to [email protected]

📌 Administrative Executive (Mumbai)
🏢 Contiedge
📍 Mumbai