Administrative Assistant

Position: Full-time Support daily operations, academic administration for all the programmes offered by the institute including IMMERSE

Key Responsibilities

Provide high‑level administrative support to the Programme Manager, faculty and Co-creators of IMMERSE, including managing everyday calendar, coordinating for all the courses and programmes, travel and logistics.

Coordinate admission related details, enrolment, and record‑keeping for the MA as well as short‑term courses, including maintaining attendance, organising course‑related materials as well as submissions, updating course roster and logistical setup.

Organise fellowship applications, details of the fellows, maintaining databases of current fellows as well as alumni and managing regular correspondence with them.

Update websites with details of the programmes, artist and curatorial fellows, publish announcements, rules and other necessary information.

Work closely with the IT team, manage correspondence, prepare and proofread reports, emails and public‑facing documents, ensuring tone and accuracy are consistent with the college’s academic standards.

Assist in venue booking, invitations, and follow‑up for events such as lectures, seminars, workshops, and public programmes.

Handle financial and procurement tasks such as processing invoices, travel reimbursements, and coordinating with external vendors and service providers.

Maintain confidential student and staff records, course files, and archives in compliance with institutional and regulatory requirements.

Qualifications and Experience

Graduate degree in any discipline; an additional qualification in project management would be an advantage.

3–5 years of experience in administrative or office‑management roles, preferably in higher education,



arts institutions, or cultural organisations.

Strong organisational and time‑management skills, with the ability to priorities multiple deadlines and work independently.

Excellent written and verbal communication skills in English; proficiency in local languages (e.g., Hindi, Marathi) is a plus.

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and experience with email marketing, student‑information systems, or database tools is highly valued.

Professional, courteous manner with sensitivity to confidentiality and discretion in handling sensitive information.

Preferred Attributes

Flexibility to work before and after hours during exhibition installation, attend evening or weekend events when required.

Budget: 35000/- to 40000/- pm

Our University

A Global Institution For The Best Education Somaiya Vidyavihar University has established itself as a leading educational institution across the globe. It is proudly the first private university in Mumbai. Keeping up with our education standard and constantly evolving, we have opened up an array of options for the students to choose from. We’ve introduced a never-done-before academic flexibility with a wide choice of multidisciplinary activities. Apart from this, the University has introduced an exclusive Students Exchange Program, Collaborative and Inclusive Learning and various Academic Programmes.



The leaders of Somaiya Vidyavihar University have designed every aspect of the University keeping the international educational demand in mind. It is global in the reach of its ideas and universal in its service.We’ve introduced a never-done-before academic flexibility with a wide choice of multidisciplinary activities. Apart from this, the University has introduced an exclusive Students Exchange Program, Cooperative and Inclusive Learning and various Academic Programmes. The leaders of Somaiya Vidyavihar University have designed every aspect of the University keeping the international educational demand in mind. It is global in the reach of its ideas and universal in its service.

Our Mission

To nurture excellence and provide freedom of possibilities in education and research for fostering a culture of creativity, innovation, leadership, responsible citizenship, service and all round growth.

Our Vision

Our motto is: ज्ञानादेव तु कैवल्यम् । Knowledge alone liberates. Liberates from poverty, from hunger. Also to liberate one from the attachments that bind us to small-mindedness. Knowledge also provides opportunity. To make the life lived more meaningful. In the service of one’s family, one’s community, one’s समाज, country, and indeed the world. Bearing in mind that there is no religion other than the life lived in the service of humanity न मानुषात् परो धर्म:। We will strive to provide access and opportunity to build a more inclusive society.

Job Information

Department

Administration

Salary

Location

Mumbai

Job type

Full Time - Regular

Skills

Management & Administration

Experience

3.00 - 5.00 years

Notice Period

0 - 30 days

📌 Administrative Assistant - SK/2026 (Mumbai)
🏢 Somaiya Vidyavihar University
📍 Mumbai