Project Manager – Events & Executive Roundtables

Role: Project Manager

Location: Bangalore

Type: Full-Time

Company: Flexi Roundtables

We are looking for a highly organized and execution-focused Project Manager to manage executive roundtables, leadership forums, partner engagements and events from planning to final delivery.

This role requires someone who can own timelines, coordinate multiple stakeholders and ensure flawless on-ground execution.

Key Responsibilities

- Manage end-to-end execution of Executive Roundtables, Leadership Forums, Mixers and CXO engagements
- Create and manage detailed project plans, timelines, checklists and deliverables
- Coordinate with internal teams, clients, speakers, moderators, venues and external vendors
- Track leader invitations, confirmations, attendance and event requirements
- Manage venue coordination including F&B;, AV, branding, seating and event flow
- Coordinate with design and marketing teams for invitations, event creatives and branding collateral
- Manage partner/sponsor deliverables and ensure commitments are completed on time
- Own pre-event, event-day and post-event execution
- Maintain trackers for every project and proactively flag delays or dependencies




- Handle multiple events and projects running simultaneously
- Prepare post-event reports, attendance data, photographs and partner deliverables

What We’re Looking For
- 2–5 years of experience in project management, events, B2B marketing, conferences or similar roles
- Strong project ownership and follow-through
- Excellent communication and stakeholder-management skills
- Strong working knowledge of Excel/Google Sheets and project-management tools
- Ability to operate in a fast-paced environment with tight timelines
- Comfortable coordinating with senior executives and corporate stakeholders
- Solid attention to detail — nothing should fall through the cracks
- Willingness to travel for events when required

Ideal Candidate

You should be someone who doesn't just coordinate tasks — you take ownership of the outcome.

If an event is four weeks away, you should know exactly what needs to happen today, what is pending, who owns it and what could become a bottleneck.

- We are looking for a high-ownership executor who can connect the dots and get things done.

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