Executive Assistant to the CEO
Location: Gurgaon (In office)
Reporting To: CEO
About the Role
We are looking for an exceptional Executive Assistant who can become the execution backbone of the CEO’s office.

This is a high-ownership, high-visibility role supporting a founder who works across AI, Defence, Technology and Government. You will operate at the intersection of strategy, execution, communication, and stakeholder management.

This role is ideal for someone who enjoys solving problems, managing complexity, and ensuring nothing falls through the cracks.

Candidates We Prefer

We strongly encourage applications from professionals with experience in:
Executive Assistant / Personal Secretary to CXO or Founder
Premium Airline Cabin Crew (Business/First Class)
Corporate Hospitality
Luxury Hotels
Guest Relations
Executive Office Management
Candidates from aviation backgrounds are encouraged to apply because of their exceptional communication skills, executive presence, professionalism, discretion, and ability to manage high-pressure environments.

Key Responsibilities





Executive Office & Calendar Management

Manage complex calendars across multiple companies
Coordinate meetings with senior government officials, defence organisations, investors, enterprise customers, and board members
Prepare agendas, briefing notes, presentations, and executive documents
Track action items and ensure timely closure

Communication & Executive Support

Draft professional emails, letters, presentations, and reports
Coordinate with internal teams, agencies, consultants, and external stakeholders
Maintain CRM, relationship trackers, and follow-up systems
Handle confidential communication with complete discretion
AI Productivity & Digital Operations

Use AI tools such as ChatGPT, Claude, Gemini, Microsoft Copilot, Notion AI, Perplexity, and other productivity platforms to improve efficiency
Draft first versions of presentations, meeting notes, emails, proposals, research summaries, and exec

📌 Executive Assistant to Chief Executive Officer (Gurugram)
🏢 DefMate
📍 Gurugram