Position: OES – Executive Operations & Logistics

Reports to: Program / Operations Manager

Role overview

You will be responsible for end‑to‑end operations and logistics of events, workshops, and programs, ensuring smooth on‑ground execution, timely coordination, and safety‑compliant environments. You will work closely with the program, design, and communications teams to translate event plans into executed, on‑time experiences.

Key responsibilities

Event setup & logistics
Plan and coordinate venue selection, site layouts, furniture, AV, power, signage, and on‑site flow for events, workshops, and programs.
Organize transportation, accommodation, catering, and material movement (assets, kits, props, participant kits) for participants and facilitators.
On‑site operations
Lead the on‑ground team during events (staff, volunteers, vendors) and manage timelines, check‑in, zoning, and crowd flow.
Troubleshoot operational issues in real time (power, AV, access, safety, weather) and execute contingency plans.
Procurement & inventory
Identify logistics needs per event (tents,



barriers, furniture, consumables, signage), prepare budgets, and manage procurement, rentals, and vendor coordination.
Maintain an inventory of reusable assets, track usage, and ensure timely returns, storage, and maintenance.
Safety & compliance
Ensure all events follow safety, crowd‑control, fire, and first‑aid protocols; coordinate with local authorities, security, and emergency services where needed.
Prepare and maintain event checklists, risk assessments, and post‑event reports.
Post‑event & reporting
Oversee site cleanup, asset retrieval, and vendor settlement.
Provide feedback reports on timelines, bottlenecks, and cost‑saving opportunities for future events.
Required Qualifications And Experience

Bachelor’s degree or equivalent experience in operations, logistics, hospitality, or event management.
2–4 years of experience in event operations, logistics, or on‑ground execution (corporate, train

📌 Sr. Executive (Hyderabad)
🏢 Organo Eco Habitats
📍 Hyderabad