Job Description:

Role Summary: The Executive Assistant will provide strategic administrative support to the Director by managing schedules, prioritizing meetings, and ensuring smooth communication and coordination across stakeholders. The role includes handling calls and correspondence, organizing meetings, preparing presentations and briefing documents, tracking action items and follow-ups, and coordinating with the travel desk for seamless travel planning and logistics. The position requires high levels of discretion, organizational capability, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities:

Meeting Co-ordination

a. Co-ordinate meetings in different time zones, ensuring all key stakeholders and documentations are prepared for the meeting.

b. Ensure meeting agenda is defined and finalized in advance.

c. Prepare or review presentation slides to ensure they are suitable for the Director’s meeting.

d. Document meeting minutes (MoM), share them with stakeholders, and compile action items

e. Take a status update on action items from previous meeting from stakeholders, before the next meeting.

f. Identify and communicate key action points to relevant stakeholders.

g. Highlight any delay in getting the response from HsODs to Director

Director Office Management

a. Manage and track the Director’s calendar, appointments, and commitments.

b. Organize and maintain key files and documents related to Director’s Office

c. Prepare presentations and reports as per the Director’s requirements.

d. Consolidate reports from different departments to provide a comprehensive overview at the BFCL level for the Director’s review.

Travel Management

a.



Coordinate with the travel desk to arrange the Director’s domestic and international travel, including flight bookings, hotel reservations, and local transportation.

b. Ensure travel itineraries are prepared and shared in advance, including meeting schedules and logistics during travel.

c. Facilitate visa applications, travel documentation, and necessary approvals for international travel.

d. Monitor travel plans and coordinate with the travel desk for any changes, cancellations, or emergency arrangements to ensure seamless travel execution.

Call management

e. Screen and attend calls on the Director’s mobile, ensuring important matters are promptly addressed.

f. Route calls and messages to the concerned departments or officials for necessary action and follow-up.

g. Maintain a record of key communications and ensure timely updates are provided to the Director.

h. Exercise discretion in handling sensitive communications and prioritize calls based on urgency and importance.

Qualifications - Graduate in any discipline. Preference: MBA / Business Administration / Secretarial Practice.

Experience – 8 to 12 years of experience supporting senior leadership (Director / CEO / MD Office) in a corporate environment.

Key Competencies & Skills

- High level of confidentiality and professional integrity
- Excellent verbal and written communication skills
- Strong coordination and stakeholder management abilities
- Excellent organizational and time-management skills
- Good presentation and documentation skills
- High emotional intelligence and professional maturity
- Ability to manage multiple meetings and priorities in a fast-paced environment

JOB APPLY
http://jobs.vinayakjob.com/
CONTACT DETAILS -
Name - SHASHI
Number - 93026 42415
Mail id - [email protected]

📌 Ea To Director For Steel Manufacturing - Jharkhand (Ramgarh)
🏢 Vinayak Outsourcing Works
📍 Ramgarh