Job Description:

Job Summary:

We are seeking a proactive and detail-oriented Executive Tender to support our Tender & Bidding Team. The role involves end-to-end assistance in pre-tender activities including sourcing tenders, coordinating documentation, compliance review, and internal coordination. The ideal candidate should be organized, deadline-driven, and comfortable working in a fast-paced, process-oriented environment.

Key Responsibilities:

1. Tender Search & Opportunity Analysis

- Daily monitoring of government and private tender portals (e.g., CPPP, eProcurement, GEM, MSTC, etc.).
- Identify suitable tenders based on company’s scope and eligibility criteria.
- Maintain and update the tender tracker on a regular basis.

Document Preparation & Compilation

- Prepare and compile necessary documents required for tender submissions including technical and commercial proposals.
- Draft standard documents like cover letters, company profiles, authorizations, etc.
- Coordinate with internal departments to gather relevant project experience, certifications, and financial data.

Compliance & Quality Check

- Review tender documents for accuracy, completeness, and compliance with client requirements.
- Ensure all mandatory forms, annexures, and declarations are correctly filled and signed.

Coordination & Follow-up

- Liaise with finance, legal, engineering, and procurement teams for required inputs.




- Coordinate with vendors/partners/sub-contractors for associated documents.
- Follow up on submission timelines and ensure adherence to deadlines.

Bid Submission Support

- Assist in online and offline bid submissions.
- Help upload documents on e-portals as per tender instructions.
- Ensure submission acknowledgments and confirmation receipts are saved properly.

Documentation & Archiving

- Maintain physical and digital records of submitted tenders and supporting documents.
- Assist in maintaining MIS reports and performance records of submitted tenders.

Post Submission Assistance

- Follow up on tender status (clarifications, corrigenda, pre-bid queries).
- Coordinate for any revisions or resubmissions if required.

Market Research & Vendor Coordination

- Support in basic rate analysis, competitor mapping, and cost estimation inputs.
- Reach out to suppliers/vendors for quotations, when necessary.

Qualifications & Skills:

- Graduate in Engineering (Civil background preferred).
- 1–3 years of relevant experience in tendering or pre-bid work.
- Proficient in MS Office (Excel, Word, Outlook).
- Familiarity with government e-procurement systems is a plus.
- Robust communication, coordination, and analytical skills.
- High attention to detail and process-oriented mindset.

📌 Tender Executive (Male/Female) (Kolkata)
🏢 RECEX
📍 Kolkata