Experience: Fresher - 1 Year

Shift Timing: 5:30PM - 2:30AM

Work Mode: Office

Job Summary:

The Procurement Order Execution (POE) Analyst is a crucial role responsible for the efficient and accurate management of the entire Procure-to-Pay (P2P) cycle, specifically focusing on the Purchase Requisition (PR) to Purchase Order (PO) conversion process. This role directly supports the organization's business needs by ensuring timely, compliant, and well-documented procurement transactions, serving as a critical link between internal requestors, the sourcing team, and AP finance.

Key Responsibilities and Accountabilities:

A. Purchase Requisition and Order Management

1. Requisition Review and Validation: Rigorously review and validate all incoming Purchase Requisitions (PRs) from various business departments to ensure completeness, accuracy, and adherence to established procurement policies, budget availability, and internal controls.
2. Purchase Order Creation (PO Conversion): Execute the conversion of approved PRs into formal Purchase Orders (POs) within the Enterprise Resource Planning (ERP) system, specifically utilizing SAP. The incumbent is responsible for ensuring the PR to PO conversion is completed within the defined Service Level Agreements (SLAs) and Turnaround Times (TATs) to prevent business disruption.




3. Documentation and Compliance: Scrutinize and verify all necessary supporting documentation, including vendor quotes, justification memos, scope of work (SOW), and evidence of required financial and operational approvals, prior to PO generation. Maintain a comprehensive audit trail for all transactions.
4. Stakeholder Communication and Coordination: Act as the primary point of contact for internal stakeholders (requestors, budget owners, approvers) and the Sourcing/Buying team. Proactively coordinate to resolve discrepancies, seek clarifications on specifications or missing details, and ensure a smooth approval workflow.
5. Approval Tracking and Follow-up: Systematically monitor the status of pending PR approvals across the workflow. Maintain regular, professional communication with approvers and stakeholders to expedite the process and report on bottlenecks.

B. Data Integrity, Maintenance, and Reporting

Education:

- Education: A bachelors degree (in any discipline) is required.

Core Competencies:

- Communication: Excellent written and verbal communication skills, necessary for explicit and effective interaction with both internal stakeholders and external vendors.

📌 Walk-in || Procurement Order Execution - Fresher (Chennai)
🏢 RRD
📍 Chennai