Position: Personal Assistant to Managing Director

Location: Chennai

Employment Type: Full-Time

Job Summary

We are looking for a highly organized, responsible, and professional Personal Assistant to the Managing Director to provide comprehensive administrative, coordination and communication support. The candidate will be responsible for managing schedules, meetings, correspondence, follow-ups, and confidential information while ensuring smooth coordination with internal teams and external stakeholders.

Key Responsibilities

- Manage the Managing Directors daily schedule, appointments, meetings, and commitments.
- Coordinate and schedule internal and external meetings with clients, consultants, vendors, contractors, and employees.
- Maintain the Managing Directors calendar and provide timely reminders for important meetings and commitments.
- Handle emails, phone calls, messages, and other correspondence on behalf of the Managing Director when required.
- Prepare meeting agendas, notes, minutes, presentations, reports, and other documents.
- Follow up with concerned departments regarding pending tasks, approvals, reports, and commitments.
- Coordinate with HR, Projects, Finance & Accounts, Procurement & Stores and other departments as instructed by the Managing Director.
- Track key assignments and ensure timely completion through proper follow-up.
- Maintain confidential company and management information with strict discretion.
- Assist in preparing business-related documents, letters, proposals, presentations, and reports.
- Coordinate with clients, contractors, consultants, suppliers, and other external stakeholders.
- Organize travel arrangements, accommodation, transportation, and meeting schedules when required.




- Maintain proper records of important documents and communications.
- Assist the Managing Director during meetings and ensure required documents and information are available.
- Monitor and communicate important updates to concerned team members as directed.
- Handle urgent tasks and assignments given by the Managing Director.
- Perform any other administrative or coordination responsibilities assigned by the management.

Eligibility & Skills

- Education: Any Graduate / MBA preferred.
- Experience: 2 to 5 years of experience as a Personal Assistant, Executive Assistant, Management Assistant, or similar role.
- Excellent verbal and written communication skills.
- Strong organizational and time-management skills.
- Proficiency in MS Office, Word, Excel, PowerPoint, and Email.
- Good documentation and report-preparation skills.
- Ability to manage multiple tasks and priorities effectively.
- Strong follow-up and coordination skills.
- Professional appearance and positive attitude.
- Ability to maintain confidentiality and handle sensitive information.
- Strong interpersonal and relationship-management skills.
- Willingness to work according to management requirements when necessary.
- Preferred Candidate: Female

Languages Known

- Tamil Mandatory
- English Mandatory
- Hindi Preferred / Added Advantage

Preferred Candidate

- Should be confident, proactive, and well-organized.
- Should have excellent follow-up and communication abilities.
- Should be capable of interacting professionally with senior management, clients, contractors, and employees.
- Prior experience in the Infrastructure / Construction / EPC industry will be an added advantage.
- Should be flexible and capable of handling urgent and time-sensitive assignments.

Contact: Ms. Priyadharshini HR - (phone hidden)

📌 Walk-in || Personal Assistant, Executive Assistant (Chennai)
🏢 V Square Infra
📍 Chennai