Role Purpose
The Hospital Tender Management Intern will support the UK Business remotely. The role includes management of hospital tenders, distributor coordination, off-contract claims processing, and documentation administration. This role provides an excellent chance to gain hands-on experience in pharmaceutical hospital operations, procurement processes, distributor management, and cross-functional collaboration with Finance, Commercial, and Supply Chain teams.
Key Responsibilities
Tender Management Support
Assist with the administration and maintenance of hospital tenders across procurement platforms
Support the preparation and submission of tender documentation.
Update and organize tender records and contract documentation.
Distributor Coordination
Support communication and coordination with hospital distributors, including:
Mawdsleys
AAH Pharmaceuticals
Assist in tracking orders, allocations, and distributor-related queries.
Maintain accurate records of distributor communications and activities.
Off-Contract Claims Administration
Assist in the collection, review, and validation of off-contract claim documentation.
Maintain claim trackers and ensure supporting documentation is complete.
Follow up with internal stakeholders and distributors regarding claim requirements.
Support the resolution of routine claim-related queries.
Documentation & Compliance
Maintain and organize tender, claims, and contract documents.
Ensure records are accurate, complete, and stored in line with company procedures.
Support document reviews and data checks to ensure accuracy and compliance.
Assist with audit preparation and document retrieval when required.
Finance Support
Prepare and compile documentation for finance processing.
Reporting & Administrative Support
Update spreadsheets, trackers, and databases related to tenders and claims.
Support ad hoc administrative tasks.
Collaborate with Commercial, Finance, and Supply